Administrative Assistant

Summary

Join Western Digital as an Administrative Assistant and provide comprehensive support to a Communications team, including the Senior Director of Strategic Communications and a team of Directors. You will manage calendars, schedule meetings, coordinate travel arrangements, and handle expense tracking. This role requires strong organizational skills, project management expertise, and excellent communication abilities. The ideal candidate will be proactive, detail-oriented, and thrive in a fast-paced environment. Western Digital offers a competitive salary and a comprehensive benefits package.

Requirements

• 5+ years of administrative or equivalent experience, preferably in a fast-paced environment
• Previous success at building strong organizational relationships in a global environment, and in fostering teamwork
• Demonstrated experience in working to independently identify, analyze, and solve problems with creative and successful solutions
• Resourceful and passionate about making others more efficient
• Excellent organizational skills, and the ability to be agile
• Excellent project management skills, with the ability to manage multiple projects simultaneously, often under tight deadlines
• Highly collaborative and adaptable, with the ability to build relationships and work effectively with multiple stakeholders across different levels of the organization
• Curious, flexible, and the ability to think creatively
• Enjoy working in a fast-paced environment, self-motivated
• Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook, Teams, and willingness and ability to learn company-specific software or system tools
• Exceptional written and verbal communication skills

Responsibilities

• Support the Senior Director of Strategic Communications, and a team of Executive Communications Directors with a variety of administrative support functions, and help coordinate team meetings, special projects, other initiatives
• Maintain and manage the Senior Director of Communications’ calendar, including recurring meetings, prioritizing and using good judgment in offering solutions to complex scheduling and meeting planning, as needed
• Schedule and coordinate meetings, including attendee communications, venue location management/site coordination, audio/video set-up and management as needed, and catering
• Help the leader remain proactive in managing times and priorities
• Enable and plan global travel activities; coordinate accommodations, and local transportation and passport/visa requirements, as needed
• Proactively compile, submit, and track expenses in a timely manner
• Proactively anticipate potential travel issues and respond accordingly
• Provide exceptional attention to detail in all efforts
• Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention
• Complete projects, special assignments, other tasks, and duties as assigned

Benefits

• Paid vacation time
• Paid sick leave
• Medical/dental/vision insurance
• Life, accident and disability insurance
• Tax-advantaged flexible spending and health savings accounts
• Employee assistance program
• Other voluntary benefit programs such as supplemental life and AD&D, legal plan, pet insurance, critical illness, accident and hospital indemnity
• Tuition reimbursement
• Transit
• The Applause Program
• Employee stock purchase plan
• The Western Digital Savings 401(k) Plan
• Short-Term Incentive (STI) Plan
• Long-Term Incentive (LTI) program