Chief of Staff

Summary

Join Zipdev as their highly organized and strategic Chief of Staff, also serving as the Founder's Lifestyle Manager. This hybrid role blends high-level operational leadership with hands-on executive support, requiring you to streamline business operations, manage key projects, and ensure efficient execution of the CEO's priorities. You will collaborate closely with the CEO, manage cross-functional projects, facilitate communication, and prepare reports to support decision-making. Additionally, you will manage the CEO's calendar, communications, and correspondence, support stakeholder relationships, and continuously improve operational efficiency through technology adoption. This position demands strong project management, organizational, and communication skills, along with experience in similar roles. The role offers a remote work arrangement with various benefits.

Requirements

• 3 -5 years experience in a Chief of Staff, Executive Assistant, or related assisting roles
• Proven ability to manage complex calendars, prioritize competing demands, and multitask effectively
• Strong project management and organizational skills
• Exceptional communication skills—highly communicative and proactive in keeping stakeholders informed
• Strategic mindset with excellent problem-solving capabilities
• Experience with CRM systems, project management tools, and productivity software (e.g., Salesforce, Asana, Confluence)
• High level of discretion and confidentiality
• Ability and hunger to continuously learn and grow professionally

Responsibilities

• Collaborate closely with the CEO to drive organizational priorities and company goals
• Manage cross-functional projects and initiatives, ensuring alignment and timely execution
• Facilitate communication between leadership and teams to maintain focus and momentum
• Prepare presentations, reports, and analyses to support decision-making processes
• Identify and resolve operational bottlenecks, improving workflows and internal processes
• Manage the CEO’s calendar, meetings, and travel arrangements
• Coordinate communication across internal teams and external partners on behalf of the CEO
• Draft, review, and respond to emails and correspondence as needed
• Prepare agendas, take meeting notes, and follow up on action items
• Support with CRM and contact management, including data organization and follow-ups
• Serve as a liaison between the CEO and internal/external stakeholders
• Support relationship management with key clients, partners, and investors
• Organize and prepare for board meetings and executive sessions
• Stay informed about relevant technology and productivity tools that enhance operational efficiency
• Drive adoption of tools and processes that improve team collaboration and execution

Preferred Qualifications

• Experience working in startup or fast-growth environments
• Technical proficiency with data analysis and visualization tools

Benefits

• Vacation: 10 business days a year
• Holidays: 5 National Holidays a year
• Company Holidays: 5 Company Holidays a year (Christmas Eve, Christmas Day, New Year's Eve, New Year's Day, Zipdev Day)
• Parental Leave
• Health Care Reimbursement
• Active Lifestyle Reimbursement
• Quarterly Home Office Reimbursement
• Payroll Deduction Purchase Plans
• Longevity Bonus
• Continuous Learning Bonus
• Access to Training and Professional Development Platforms
• Work remotely Monday - Friday, 40 hours a week (no weekends)