Contracts Administrator

Summary

Join Granicus as a Contracts Administrator and support the Contracts team and legal department in managing contracts and associated documents throughout the revenue and procurement contract lifecycle. You will assist sales and sales enablement teams with certifications and documentation for revenue transactions and RFP/RFI requests. Responsibilities include reviewing contracts for accuracy, facilitating signatures, supporting bid response preparation, maintaining contract records, managing email boxes, validating client entitlements, managing record keeping, ensuring accurate post-signature processing, and participating in company acquisition integrations. The ideal candidate possesses a Bachelor’s degree, associate's degree, or paralegal certificate with less than one year of experience. Excellent communication skills, meticulous attention to detail, and the ability to collaborate effectively are essential. This hybrid position requires a combination of in-office and remote work in Puerto Rico.

Requirements

• Bachelor’s degree, associates degree or paralegal certificate with <1 year experience
• Experience with Microsoft Word required; experience with Salesforce and Docusign a plus
• Excellent written and verbal communication skills
• Meticulous attention to detail, ability to stay organized when faced with tight timelines and competing priorities
• Comfortable collaborating with all levels of a professional organization
• Professional demeanor and communication (in person, over the phone, and through electronic communications and social media)
• A pragmatic customer-centric attitude, strong problem-solving skills and cooperative team focus
• Reliable transportation and ability to travel throughout Puerto Rico regularly
• Responsible for Granicus information security by appropriately preserving the Confidentiality, Integrity, and Availability (CIA) of Granicus information assets in accordance with the company's information security program
• Responsible for ensuring the data privacy of our employees and customers, their data, as well as taking all required privacy training in a timely manner, in accordance with company policies

Responsibilities

• Review all completed revenue contracts for accuracy, facilitate signatures in accordance with revenue signature process
• Complete signature process as required by Puerto Rico law, statute and customer requirements, which may require in person signature and travel
• Support Sales Enablement and the legal department in bid response preparation and contractual compliance requests with certification completion and securing accurate and current certificates of insurance, which may include having to secure corporate certifications and documents in person
• Maintain accurate and up-to-date contract records within SFDC and other contract repositories, store and save contracts and associated documentation in accordance with legal department retention policies and procedures
• Manage legal and contracts consolidated email boxes, dispense requests and tasks in accordance with legal department policies and procedures, escalate legal issues and legal notices to legal counsel or contract managers for further evaluation or approval when appropriate
• Validate and document client entitlements and other contract attributes as requested
• Manage record keeping for all contract-related correspondence and documentation, as well as all internal department files and resources
• Ensure accurate post-signature processing of orders and contracts as they are received, which will include verification of required filings of contracts with the Puerto Rico Controller
• Participate in new company acquisition integrations and other contracts-related projects as requested by management

Benefits

• Flexible Time Off
• Medical Plan, Dental & Vision Insurance
• 401(k) plan with matching contribution
• Paid Parental Leave
• Employer-paid Short and Long Term Disability Insurance, Group Term Life Insurance and AD&D Insurance