Contracts Administrator

Summary

Join One as a Contracts Administrator and play a vital role in managing the company's contract lifecycle. You will collaborate with cross-functional teams, ensuring seamless contract workflows and compliance. This position requires expertise in contract management software and strong communication skills. Responsibilities include supporting legal and procurement colleagues, maintaining contract records, and enhancing contract processes. The ideal candidate possesses 4+ years of experience in contracts management and a proven track record of success in negotiating NDAs and managing large contract portfolios. One offers a competitive salary and a collaborative work environment.

Requirements

• 4+ years of experience in contracts management or experience in a related role, such as a Contracts Analyst, Procurement Specialist, Corporate/Transactional Paralegal, etc
• Demonstrable experience supporting processes that create efficiency within a legal operations team in a fast-scaling business
• The Triple H Factor: Hungry, Humble, and Honest
• An act-like-an-owner mentality: decisive, collaborative, and ruthlessly prioritize
• Ability to stay calm under pressure in the face of competing deadlines and with a large number of stakeholders
• Willingness to contribute to improvement efforts and best practices
• Ability to work effectively and collaboratively with members at all levels of the organization, including executives

Responsibilities

• Provide essential support to Legal and Procurement colleagues, including assisting with the coordination of internal approvals, facilitating signature processes, and ensuring a seamless contract workflow
• Become an expert in our Contract Lifecycle Management (CLM) tool, developing and maintaining proficiency in its features and functionality
• Assist with the ongoing use of the CLM tool, including helping to train new users, supporting existing users, and performing basic system administration tasks to ensure seamless integration with key business systems
• Help with drafting, redlining, and maintaining version control of contracts, including administrative updates and initial contract reviews
• Support the coordination of the contract review and approval process from intake through execution, ensuring alignment with internal stakeholders
• Interpret basic contractual language to maintain an accurate contracts repository and ensure clean master data
• Maintain and organize contract records and repositories, ensuring easy access to critical documents
• Serve as a point of contact for standard contract templates and various agreements, escalating complex requests to Legal, as needed
• Enhance efficiency in contract processes, helping streamline workflows and improve turnaround times to support business needs
• Review and process non-disclosure agreements (NDAs) under guidance from the Legal team, ensuring compliance with company policies
• Support contract audits, template updates, and process improvements to enhance efficiency in procurement and supplier agreements
• Use contract management tools to track key terms, dates, and compliance requirements
• Ensure smooth day-to-day contract operations by collaborating with cross-functional teams across the business, including Procurement, Finance, and Accounting, to support contract-related needs

Preferred Qualifications

• A successful track record of negotiating NDAs and managing large contract portfolios
• Proficiency in the use and implementation of vendor contract management software, knowledge management, and electronic signature tools; experience with Ironclad and Zip is a plus
• A proactive, entrepreneurial approach to solving problems and developing creative processes

Benefits

The estimated annual base salary for this position ranges from $100,000 to $130,000