Contracts Administrator

Summary

Join Turner & Townsend as a Contract Administrator and manage contracts throughout their lifecycle, focusing on administration, compliance, and relationship management. Ensure contractual obligations are met, documentation is maintained, and organizational interests are protected. Key responsibilities include processing and maintaining contracts, tracking key dates and milestones, preparing modifications and change orders, monitoring vendor performance, and facilitating communication between stakeholders. Compliance management involves ensuring adherence to contract terms, identifying compliance issues, and tracking relevant documentation. Administrative support includes handling correspondence, preparing summaries, scheduling meetings, and providing general support to the contract management team. The role requires an Associate's degree, 3+ years of experience, proficiency in contract management software, and strong attention to detail. Remote work arrangements are primarily offered.

Requirements

• Associate's degree in Business Administration, Supply Chain Management, or related field
• 3+ years of experience in contract administration or related procurement role
• Proficiency with contract management software and MS Office suite
• Strong attention to detail and organizational skills
• Ability to read and interpret contract language
• Excellent written and verbal communication skills
• Basic understanding of contract terms and conditions
• Experience with document control and records management

Responsibilities

• Process and maintain executed contracts in contract management systems
• Track key contract dates, milestones, deliverables, and renewal/expiration deadlines
• Prepare and process contract modifications, amendments, and change orders
• Monitor vendor performance against contractual requirements and service level agreements
• Facilitate communication between internal stakeholders and vendors regarding contract matters
• Review invoices for contractual compliance and approval routing
• Coordinate contract closeout procedures and documentation
• Maintain accurate and complete contract files for audit purposes
• Generate regular status reports on contract performance metrics
• SOX control responsibilities may be part of this role, which are to be adhered to where applicable
• Ensure adherence to contractual terms and conditions by all parties
• Identify potential compliance issues and escalate to appropriate management
• Track insurance certificates, licenses, and other compliance documentation
• Monitor regulatory changes that may impact existing contracts
• Assist with internal and external audits related to contract documentation
• Maintain standard operating procedures for contract administration
• Support development and implementation of contract templates and standard clauses
• Assist with routine contract-related correspondence
• Prepare contract summary sheets for management review
• Schedule and support contract review meetings
• Provide administrative support for the contract management team
• Respond to basic inquiries about contract status and requirements
• Maintain vendor contact information and relationship records
• Support data entry and reporting functions within contract management systems

Preferred Qualifications

• Bachelor's degree in Business, Supply Chain Management, or related field
• Professional certification such as CCCM (Certified Commercial Contract Manager) or similar
• Experience with electronic document management systems
• Knowledge of applicable industry regulations and compliance requirements
• Experience with financial aspects of contract management including invoice validation

Benefits

• Primarily remote work arrangements
• Regular business hours with occasional need for flexibility during critical contract periods
• Minimal travel required