Contracts and Proposals Manager

Summary

Join Avive Solutions, Inc., a rapidly growing AED company, as their Contracts & Proposals Manager. Reporting to the VP of Sales, you will be responsible for developing Avive's RFP process, managing proposal submissions, and overseeing contract negotiation and growth. This strategic role requires ensuring compliance, mitigating risks, and building strong vendor relationships. You will drive value by expanding procurement contracts and contributing to commercial growth. The ideal candidate possesses extensive experience in RFP processes, contract management within a rapidly scaling medical hardware company, and strong negotiation and communication skills. This position offers a competitive salary and the opportunity to contribute to a mission-driven organization.

Requirements

• At least 5 years of experience successfully driving the entirety of RFP processes, as well as overseen contract management(or a related role) at a rapidly scaling company that has commercialized hardware for the medical industry and/or public safety at large
• Builder of effective and scalable processes for RFP responses that have yielded significant net new, incremental revenue for a business
• Proven track record of managing procurement contracts in a dynamic and fast-paced environment
• Strong negotiation and communication skills, with the ability to advocate for Avive’s interests
• Excellent analytical and problem-solving abilities
• Knowledge of contract law, procurement policies, and risk management principles
• Proficiency in contract management software and Microsoft Office Suite
• Ability to manage multiple priorities and deadlines effectively in a mission-driven environment

Responsibilities

• Review, negotiate, and finalize procurement contracts to support Avive's strategic objectives, ensuring compliance with company policies and legal regulations
• Maintain a centralized repository of contracts and track key milestones, including renewal dates, expirations, and deliverables
• Collaborate with cross-functional teams, including legal, sales, operations, and finance, to resolve contract-related issues
• Monitor contract performance to ensure adherence to terms and conditions, prioritizing Avive's high standards of quality and delivery
• Lead the preparation, review, and submission of proposals in response to Requests for Proposals (RFPs), ensuring alignment with Avive’s goals and values
• Develop and maintain templates and tools to standardize Avive’s proposal and RFP processes, with support from internal Avive Marketing team
• Drive net new, incremental revenue by way of RFP responses to help drive our Commercial growth
• Collaborate with internal teams to gather inputs and craft compelling proposals that reflect Avive’s innovative solutions
• Analyze and evaluate RFP requirements to position Avive competitively in the market
• Identify and implement strategies to expand and enhance Avive’s procurement contracts, supporting the company’s growth trajectory
• Lead negotiations to achieve favorable terms and conditions, contributing to Avive’s mission of delivering value through innovation
• Implement contract management tools alongside the Business Operations and People Operations teams to improve tracking and reporting, ensuring data-driven decision-making
• Provide training and support to team members on contract and procurement best practices
• Identify potential risks in procurement contracts and recommend actionable mitigation strategies tailored to Avive’s operational needs
• Ensure all contracts comply with relevant regulations, company policies, and the medical technology industry’s best practices
• Provide expert guidance to internal teams on contractual obligations and procurement policies

Benefits

Anticipated OTE: $150,000