Proposal Manager

Summary

Join BibliU, an award-winning EdTech company, as a part-time Proposal Manager for a fixed term of 4 months (with potential extension). This remote UK-based role involves creating and managing compelling proposals in response to RFPs. You will collaborate with cross-functional teams, manage the RFP process, and ensure proposals align with company goals. The ideal candidate possesses excellent communication and project management skills, attention to detail, and experience in proposal writing or a related field. BibliU offers a competitive benefits package including generous paid time off, flexible working hours, and a work-from-home allowance.

Requirements

• Excellent written and verbal communication skills for a range of audiences and digital platforms and with regard to the sensitivity of communication
• Detail-oriented with strong project management skills
• Conduct thorough reviews and edits to ensure proposals are error-free, consistent, and align with brand messaging
• Good time management skills and the ability to prioritise competing demands
• Able to manage multiple projects simultaneously and good attention to detail
• Excellent IT knowledge with the ability to use Google systems & MS office products
• Excellent self-presentation and a confident communicator with the ability to present effectively
• Ability to think creatively to solve problems, with a clear commitment for identifying opportunities and delivering improvements
• Results driven and able to work to deadlines in a fast-paced environment
• Able to develop and maintain positive working relationships, working cross functionally and involving others

Responsibilities

• Sourcing relevant RFPs for bid consideration & facilitating an internal bid/no bid process
• Producing and delivering compliant, professionally produced proposals within customer defined timeframes
• Coordinating administrative tasks for each bid, such as supplier registration, documentation management, and form signatures
• Coordinating and managing additional proposal input and review from relevant stakeholders
• Managing, tracking and communicating bid deadlines and updates
• Day-to-day active bid writing, bid formatting, and proposal pipeline management
• Coordinating/actively handling printing and mail delivery requirements where physical copy submission is required (US-specific)
• Updating and managing bid support library that is a searchable reference source that can be used to support future bids and trialing bid-management tooling
• Liaising with key staff (either in the US or UK) to identify & assess high-priority customers, opportunities and markets
• Maintaining up to date knowledge on our services, customers, and market opportunities
• Close collaboration with Product on RFP fit analyses and proposal outcomes to inform product market fit
• Elevate the clarity, technical accuracy, and persuasiveness of proposals
• Strategically tailor proposals to align with broader organisational goals
• Identify and address gaps in proposal content, ensuring alignment with customer needs and market differentiation
• Standardise templates and processes for improved efficiency and quality consistency
• Integrate technical writing and UX principles to enhance documentation and product-related communication

Preferred Qualifications

• Management, strategy and creative thinking experience
• Knowledge of AI-driven and UX writing methodologies is a plus
• Strong editorial skills with a focus on clarity, persuasion, and technical accuracy
• Experience in a start-up or scale-up environment
• Experience working as a writer; technical, creative or proposals
• Experience of working in or with sales or marketing functions

Benefits

• 35 holiday days per year
• Your birthday off
• 12 scheduled company wellness Fridays off per year
• Enhanced maternity & paternity allowance
• Flexible working hours
• Work-from-home allowance
• Cycle-to-work scheme (UK)
• A choice of health insurance cover by Vitality