Data Entry Purchasing Coordinator

Summary

Join our team as a Data Entry Purchasing Coordinator and support the purchasing team with data entry, purchase order tracking, and procurement documentation management. This critical role ensures accurate purchasing records, supplier compliance, and smooth supply chain operations. You will need strong attention to detail, excellent communication, and the ability to thrive in a fast-paced environment. The position offers remote work and a supportive team. Responsibilities include tracking purchase orders and shipments, maintaining purchasing records, communicating with suppliers, resolving discrepancies, and preparing reports. The ideal candidate possesses 3+ years of experience in procurement or data entry and proficiency in Microsoft Excel and Outlook.

Requirements

• 3+ years of experience in procurement, supply chain, or data entry roles
• Strong attention to detail and accuracy in data entry and record-keeping
• Proficiency in Microsoft Excel and Outlook 365
• Strong organizational and analytical skills with the ability to manage multiple tasks
• Ability to work independently and efficiently in a remote setting
• Excellent written and verbal communication skills to coordinate with suppliers and internal teams
• Must provide valid documentation to establish employment eligibility
• Submission to, and ability to pass, a thorough pre-employment background check by Catalyst is a requirement of employment

Responsibilities

• Track open purchase orders, and incoming shipments, and request necessary documentation from suppliers
• Assist in maintaining purchasing records and ensuring all documentation is up to date
• Communicate efficiently with suppliers via email to collect and verify required paperwork
• Research discrepancies in purchase orders and receiving processes, collaborating with relevant teams to resolve issues
• Maintain accurate data entry in purchasing systems, ensuring compliance with company policies
• Support the Purchasing Manager in monitoring inbound freight and shipment schedules
• Report any damages or discrepancies in received shipments to the buyers
• Assist in preparing purchasing reports for management and ensuring data accuracy
• Participate in purchasing and quality meetings as needed

Preferred Qualifications

Prior experience with ERP systems is a plus

Benefits

• Remote mode of work
• 10+ business days of paid time off
• Team building and corporate events
• Equipment provided
• A supportive team