Event Coordinator

Summary

Join Athennian as an Event Coordinator and execute high-impact events across Canada and the U.S. This role demands strong organizational skills, meticulous attention to detail, and the ability to manage multiple events simultaneously. You will plan and execute small-scale activations, manage logistics and vendors, and collaborate with internal teams. The position requires extensive travel across North America. This remote-first role offers competitive benefits, including generous paid time off, remote work flexibility, and comprehensive health benefits.

Requirements

• 3+ years of experience in event coordination, experiential marketing, or a similar role with a focus on customer-facing activations
• Exceptional organizational skills and ability to juggle multiple events in different locations simultaneously
• Strong problem-solving abilities, with a proactive mindset in handling unexpected challenges
• Excellent communication and relationship-building skills, with the ability to engage customers and stakeholders effectively
• Comfort with extensive travel across North America, often on short notice
• Experience managing budgets, contracts, and vendor negotiations
• Candidates must be legally eligible to live and work full-time in Canada or the U.S

Responsibilities

• Lead exclusive, high-impact activations across major cities in Canada and the U.S., with a focus on intimate, high-touch experiences (vs. large conferences)
• Plan and execute small-scale activation dinners and curated events, fostering meaningful connections with customers and prospects
• Own event logistics from venue selection and vendor coordination to catering, transportation, and on-site execution
• Manage timelines, budgets, and guest lists, ensuring seamless experiences that align with business objectives
• Collaborate with internal teams (Sales, Marketing, Partnerships, Customer Success) to maximize engagement and event impact
• Build strong relationships with venues and vendors to deliver high-quality, tailored experiences
• Serve as the go-to event lead, troubleshooting challenges and ensuring flawless execution
• Oversee travel and logistics, coordinating activations across multiple regions
• Capture insights and refine strategies, continuously optimizing events to enhance customer engagement

Benefits

• Generous vacation, sick, and flex days
• Remote work flexibility
• Comprehensive health, dental, vision, and group life benefits
• Stock options in a high-growth startup
• A fast-paced, collaborative environment with endless learning opportunities