Event Coordinator

Summary

Join Popular Democracy as their new Event Coordinator and contribute to their mission of promoting equity and a dynamic democracy. This full-time, remote/hybrid position based in DC will require managing event planning and execution for the Popular Democracy network. Collaborate with various teams, manage event logistics, coordinate travel, and support event design. The role involves regular travel to attend in-person events and meetings approximately twice a month, with a requirement to be in DC on Capitol Hill roughly one day per week. The ideal candidate will have experience in grassroots organizing, event planning, and administrative tasks. Popular Democracy offers a generous benefits package, including health insurance, paid time off, and contributions to 401K plans.

Requirements

• Experience in grassroots organizing and event planning
• Experience in carrying out administrative tasks including but not limited to scheduling, contracts, invoices, etc
• Ability to learn new systems and software
• A demonstrated ability to apply sound judgment in executing responsibilities
• Experience working across departments or teams within an organization
• The ability to adapt quickly to changes and troubleshoot when necessary to accomplish goals
• Ability to manage multiple projects and deadlines
• Ability to effectively communicate with internal and external stakeholders both verbally and in writing
• A demonstrated commitment to social, racial, and economic justice and a deep understanding of challenges facing low-wage workers, immigrant communities, communities of color, disabled people, LGBTQ+ folks, and people at the intersections of the above communities

Responsibilities

• Manage systems and processes in planning direct engagement strategies in order to use crises and opportunities of the moment to vastly expand the network's base, develop leaders, move those people into action, and change the narrative in the process
• Lead and support on event logistics, including, but not limited to, booking hotels and flights, securing permits, coordinating food vouchers, planning other forms of transportation, and other event needs
• Schedule and coordinate trainings
• Schedule and facilitate planning meetings, including necessary internal and external stakeholders
• Collaborate with internal teams to ensure events align with strategic goals
• Liaise with external vendors and partners, including managing the invoicing and contracting process in Concur and other Popular Democracy systems
• Assist staff with Concur action related expense and budgeting
• Serve as day-of point of contact for staff, affiliates, and attendees at actions/events, including troubleshooting and problem-solving in real time to respond to unexpected needs
• Maintain organized records and systems for event planning and archiving for future use
• Manage and/or support post-event follow-up, including evaluations, debriefs, and documentation for learning and improvement
• As assigned by supervisor, assist in the coordination of work both within the Fightback team and across departments
• Contribute to the development of event materials
• Support and maintain positive relationships with affiliate organizations and partners, encouraging participation and support for Popular Democracy campaigns with guidance and support from supervisor
• Assist in strategizing effective and creative engagement tactics on key issues
• Support fundraising on specific tasks including research, writing, and gathering materials to report on deliverables
• Other related duties as needed and assigned

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• 15 vacation days your first year
• 12 sick days per year
• Additional PTO, including holidays
• Contributions to individuals’ 401K plans