Event Coordinator

Summary

Join Prompt, a revolutionary healthcare technology company, as an Event Coordinator to manage and elevate our presence at conferences and events nationwide. You will oversee event logistics, sponsorships, and team coordination, ensuring seamless execution and impactful experiences. This role requires strong communication, organizational skills, and a proactive problem-solving approach. You will collaborate with internal teams and external vendors, managing event inventories and relationships. Travel to regional conferences and our Hoboken, NJ HQ will be required. This position is central to our brand's visibility and engagement.

Requirements

• 2+ years experience in event planning and management, with a focus on B2B events and relationship-building
• Strong communication skills, both verbal and written, to build positive connections with event organizers and coordinate effectively with internal teams
• Excellent organizational and project management abilities, with a detail-oriented approach to managing logistics, inventory, and timelines
• Experience in coordinating logistics for trade shows, conferences, or corporate events, including familiarity with shipping and setup best practices
• Ability to travel on-site at our HQ in Hoboken, NJ and/or to regional conferences, up to 20% of your time
• Problem-solving mindset with a flexible, proactive approach to managing changing priorities and evolving event requirements

Responsibilities

• Lead the process of signing Prompt up for conferences and trade shows, coordinating sponsorship opportunities, and managing all pre-event communications with organizers
• Oversee the logistics of shipping, organizing, and setting-up of equipment and marketing materials, ensuring every detail is accounted for and arrives on time
• Provide clear communication and guidelines for Prompt staff attending events, goals, setup instructions, and materials needed, to ensure a smooth, aligned experience for all involved
• Collaborate with internal teams to strategize and plan event activations that align with our business objectives, including lead generation, engagement, and brand awareness
• Attend on-site and regional events as needed managing event setup, coordinating with on-site vendors, and ensuring everything runs smoothly
• Work with our growth and brand marketing teams to create compelling event promotions, highlight sponsorships, and maximize our presence before, during, and after events
• Manage event inventories and vendor relationships, ensuring all assets, materials, and equipment are tracked, prepared, and transported as needed

Benefits

• Competitive salaries
• Bonus potential with exceptional performance
• Remote/hybrid environment
• Potential equity compensation for outstanding performance
• Flexible PTO
• Company-wide sponsored lunches
• Company paid disability and life insurance benefits
• Company paid family and medical leave
• Medical, dental, and vision insurance benefits
• Discounted pet insurance
• FSA/DCA and commuter benefits
• 401k
• Credits for online and in-person fitness classes/gym memberships
• Recovery suite at HQ – includes a cold plunge, sauna, and shower