Marketing Events Coordinator

Summary

Join our team as a Marketing Events Coordinator and plan and execute engaging company events! You will manage logistics, registration, and budgets for a variety of events, from tradeshows to internal gatherings. This role requires strong organizational skills and experience in event planning. You will collaborate with various teams to ensure events align with business objectives. Travel is required (approximately 30%). The ideal candidate has 3+ years of experience in event coordination and excellent communication skills.

Requirements

• 3+ years of experience in event coordination, tradeshow management, or internal event planning
• Strong organizational and project management skills with keen attention to detail
• Proven experience managing event budgets and vendor relationships
• Excellent written and verbal communication skills; confident working with all levels of the organization
• Ability to travel as needed (estimated 20–30%)

Responsibilities

• Plan and execute logistics for tradeshows, industry conferences, and company-sponsored events, including booth materials, travel coordination, shipping, staffing, and vendor management
• Create standard operating procedure for event management to ensure sales team alignment and organization
• Manage registration processes and communications for internal and external events, ensuring accuracy and timely delivery of information
• Support planning and execution of the annual customer conference, including venue logistics, vendor coordination, speaker scheduling, attendee registration, and on-site support
• Coordinate internal events such as ongoing Quarterly Business Reviews (QBRs) and an Annual Sales Kickoff (SKO), ensuring seamless logistics, venue setup, A/V support, catering, and materials preparation
• Track and manage event budgets, negotiate vendor contracts, and ensure events are delivered within budget and aligned with company goals
• Collaborate closely with marketing, sales, customer success, and leadership teams to align event strategies and attendance to support business objectives
• Maintain an up-to-date events calendar and manage timelines, attendees, and support cross-functional communications
• Ensure consistent branding and messaging across all event materials, signage, and promotions
• Assist with post-event recaps and reporting, lead tracking, and process improvement based on attendee feedback and event outcomes

Preferred Qualifications

• Familiarity with common project and event platforms, CRM systems, and productivity tools (e.g., HubSpot, Microsoft Office Suite, Whova)
• Bachelor’s degree in Marketing, Communications, Hospitality, or a related field