Events Coordinator

Summary

Join Pendulum, a revolutionary company improving physical and mental health through microbiome research, as their Events Coordinator. Reporting to the Senior Manager, Healthcare Growth, you will plan, coordinate, and execute events aligning with company brand and growth objectives. This role demands strong project management, attention to detail, and multitasking abilities in a fast-paced environment. You will collaborate extensively with internal and external stakeholders, manage event budgets, and ensure compliance with healthcare regulations. Success in this position requires initiative, cross-functional collaboration, and a passion for working in a growing company. Pendulum offers a competitive salary and benefits package.

Requirements

• Bachelor’s degree in Event Management, Marketing, Communications, or a related field
• Minimum of 2-4 years of experience in event coordination, preferably in the healthcare industry
• Exceptional organizational and time management skills with the ability to multitask
• Strong interpersonal and communication skills, both written and verbal
• Proficiency in event management software and tools (e.g., Asana, etc)
• Flexibility to work evenings, weekends, or travel as required
• Highly driven, motivated self-starter and pro-active thinker
• Ability to turn information into insights for actionable growth and sales

Responsibilities

• Plan, organize, and execute external events, including but not limited to healthcare conferences, health summits, and PR events
• Develop event strategies aligned with business goals and target audience needs
• Coordinate event logistics such as vendor management, staffing, content planning, travel logistics, catering, AV, etc
• Create and manage event budgets to ensure cost-effectiveness
• Monitor expenses and provide regular financial updates to stakeholders
• Negotiate contracts with vendors and suppliers to secure the best value
• Collaborate with the revenue and marketing teams to design and distribute promotional materials, including flyers, email campaigns, and social media content
• Develop communication plans in coordination with revenue and marketing teams to engage attendees and stakeholders before, during, and after events
• Liaise with internal teams, healthcare professionals, and external partners to ensure seamless event execution
• Build and maintain strong relationships with vendors, suppliers, and venue managers
• Ensure all events comply with healthcare regulations and company policies
• Develop contingency plans to address potential challenges or emergencies
• Collect feedback from attendees, stakeholders, and vendors to evaluate event success
• Prepare detailed reports with insights and recommendations for future improvements

Preferred Qualifications

• Familiarity with healthcare compliance standards and protocols is an advantage
• Creative problem-solver with a proactive approach to managing challenges

Benefits

• $75,000 to $105,000
• Medical, Dental, and Vision
• Commuter Benefits
• Life & STD Insurance
• Company match on 401 (k)
• Flexible Time Off (FTO)
• Equity