Events Manager

Summary

Join Convergent Research, a non-profit science studio, as an Event Planner and Designer. You will be responsible for designing and executing events of all sizes, from intimate dinners to large summits, both in-person and virtual. This role requires strategic thinking, meticulous attention to detail, and strong execution skills. You will manage all aspects of event planning, including logistics, budgeting, and vendor management. Convergent offers a competitive salary, excellent benefits including comprehensive health insurance, paid time off, and professional development opportunities. The ideal candidate is a proactive problem-solver, an exceptional communicator, and thrives in a collaborative environment.

Requirements

• Be a strategic thinker – Design events from first principles, ensuring every choice (venue, format, activities) aligns with the event’s purpose
• Be an execution powerhouse – Don’t just make plans; you make them happen. You move fast, stay organized, and keep a clear handle on every moving piece
• Be experienced and detail-obsessed – Sweat the small stuff because you know it makes all the difference. From seating arrangements to the timing of coffee breaks, you ensure every element is intentional
• Be a proactive problem solver – When things go sideways (because at some point, they will), you stay cool under pressure and find creative solutions in real-time
• Be an expert at guest experience – Understand what makes an event exceptional and how to create a welcoming, energizing atmosphere where people feel comfortable and engaged
• Be an exceptional communicator – Be clear, transparent, and always keep stakeholders in the loop. People trust you to have things handled
• Be independent but collaborative – Take ownership, work autonomously, and proactively ask for what you need. But you also thrive in a team and make others better at what they do
• Be attuned to experience design – Understand how environments shape interactions and use that knowledge to foster meaningful connections and collaboration
• Be a master of juggling – Manage multiple events and stakeholders simultaneously without dropping the ball

Responsibilities

• Mastermind Events with Purpose – Not every problem needs an event (but when it does, you’ll make it count). You’ll design gatherings that actually move the needle
• Keep the Calendar on Lock – Own the master plan for all things events—quarterly offsites, key gatherings, and the occasional last-minute “let’s make this happen” moment
• Turn Big Ideas into Reality – Transform vague concepts like “we should do a leadership retreat” into structured, actionable, and flawlessly executed plans
• Make Logistics Look Easy – Scout the perfect venues, book top-tier vendors, negotiate like a pro, and ensure every detail is squared away (US and international)—without breaking a sweat. Oh, and because red tape shouldn’t ruin a great event, you’ll also make sure all necessary permits, licenses, and insurance requirements are locked in and good to go
• Roll Out the Red Carpet – Keep attendees happy by handling invites, special requests, dietary needs, accessibility concerns—you name it
• Be the Event Day MVP – Manage the run-of-show, keep everything running like clockwork, and handle surprises (like lost luggage or missing microphones) with grace
• Host Like a Pro – Whether it’s a VIP dinner or a team retreat, you’ll set the tone, foster great connections, and make sure every guest feels at home
• Keep the Budget in Check – Work with finance to track expenses, process reimbursements, and make smart spending decisions that don’t sacrifice quality
• Always Be Leveling Up – Run post-event debriefs, spot opportunities for improvement, and refine processes so every event gets better than the last
• Stay Agile & Ready for Anything – Navigate shifting priorities, juggle multiple stakeholders, and be ready to jump in on other ops tasks when needed

Benefits

• An opportunity to change the world and work with some of the smartest and the most talented experts from different fields
• Competitive salary with up to a 6% 401k match (base salary range: $90,000-135,000, equitably benchmarked based on experience and adjusted for location)
• Excellent medical insurance options: 10-20 plans to choose from across major national and local carriers. Employee and family premiums for most plans are fully covered by the Company contribution
• Excellent dental and vision insurance options. Employee and family premiums for most plans are fully covered by the Company contribution
• Company-paid life insurance, AD&D, long- and short-term disability insurance, as well as voluntary supplemental insurance options
• 19 holidays (including the week off between Christmas Eve and New Year's Day)
• 3 weeks PTO with tenure increases, with separate allotments for sick and parental leave
• Generous fertility benefits and childcare reimbursement
• Education and professional development benefits
• Wellness allowance for fitness and wellness activities
• Quarterly offsite team retreats and additional opportunities to meet your teammates in person