Events Marketing Specialist

Summary

Join MagicSchool, a leading generative AI platform for teachers, as an Events Marketing Specialist. You will play a vital role in planning and executing industry events, conferences, and trade shows to boost brand awareness and lead generation. Responsibilities include managing event logistics, coordinating registrations, vendor management, and ensuring seamless on-site experiences. Success in this role requires proven event planning experience, strong organizational and communication skills, and proficiency with marketing tools. Approximately 20% travel to major conferences is expected. MagicSchool offers a comprehensive benefits package including unlimited PTO, 100% employer-covered health insurance, a wellness stipend, 401(k) matching, and vision/dental insurance.

Requirements

• Experience in event planning and coordination – you’ve handled logistics, vendor management, and event setup
• Strong organizational skills to juggle multiple deadlines and details while keeping projects on track
• Excellent communication and collaboration skills to work across teams and with external partners
• Ability to problem-solve on-site and adapt to last-minute changes with a calm, solutions-oriented mindset
• Basic knowledge of marketing tools and CRM systems (e.g., Salesforce, Pardot/Account Engagement, Asana, or similar)
• Proactive Planning: Actively anticipate event needs, deadlines, and potential challenges, taking initiative to strategize and implement solutions before issues arise
• 2+ years of experience in event coordination, marketing, or related fields
• Hands-on experience managing event logistics, including registrations, electrical setup, and vendor coordination

Responsibilities

• Ensure flawless event execution by managing logistics such as registration, booth setup, electrical and A/V needs, and shipping materials
• Maintain an organized event calendar and track deadlines, deliverables, and cross-functional team responsibilities
• Support lead generation efforts by coordinating pre-event marketing, lead capture, and post-event follow-up processes
• Manage vendor and venue coordination to secure contracts, negotiate pricing, and oversee event-related purchases
• Assist in event reporting and analysis to measure success, track ROI, and provide recommendations for future improvements

Preferred Qualifications

• Experience in EdTech, SaaS, or education-related industries
• Exposure to digital marketing, event promotions, or CRM systems

Benefits

• Unlimited PTO
• 100% employer covered health insurance
• A wellness stipend
• A 401(k) match
• Vision/dental insurance