Executive Administrative Assistant

Summary

Join our team as a highly organized and proactive Executive Assistant, supporting our VP in Sales and Marketing Operations. You will manage the VP's daily tasks, maintain a zero-inbox policy, and contribute to proposal development, customer communication, and HubSpot operations. This fast-paced role requires strong organizational skills, proficiency in HubSpot and Google Suite, and excellent communication abilities. The ideal candidate thrives in dynamic environments and possesses a knack for creating order. Enjoy the freedom of remote work and be part of a supportive and collaborative community.

Requirements

• Proven experience as an Executive Assistant, ideally in a Sales or Marketing Ops environment
• Proficiency with HubSpot Sales Hub and Marketing Hub
• Strong design skills in Canva
• Excellent verbal and written communication skills
• Ability to prioritize tasks and work independently
• Experience with Google Suite (Docs, Sheets, Slides)
• High attention to detail and organizational skills
• Proactive problem-solving skills with the ability to anticipate needs
• Comfortable speaking directly with customers and addressing inquiries

Responsibilities

• Proactively manage the VP's inbox, ensuring it is maintained at zero daily
• Create professional emails, support proposal development, and occasionally speak and call customers when needed
• Use HubSpot Sales Hub and Marketing Hub to: Create and manage sequences
• Use HubSpot Sales Hub and Marketing Hub to: Build workflows
• Use HubSpot Sales Hub and Marketing Hub to: Analyze and organize contact data
• Use tools like Google Docs, Sheets, and Slides for documentation and presentation purposes
• Create visually appealing and professional designs for presentations, proposals, and marketing materials
• Understand and use key terms like CTA, keywords, and conversion metrics in daily tasks
• Type a minimum of 79 words per minute with high accuracy
• Maintain a reliable internet connection with a minimum speed of 50 Mbps to ensure uninterrupted workflow

Benefits

• Enjoy the freedom to work remotely
• Be part of a supportive and entrepreneurial community that values autonomy and collaboration