Executive Assistant

Summary

Join Tarsus Pharmaceuticals as an Executive Assistant, providing comprehensive support to the Chief Medical Officer and Chief of Staff. You will be a key business partner, managing calendars, coordinating executive meetings and travel, and handling administrative tasks. This role requires strong organizational skills, the ability to manage multiple priorities, and experience supporting senior-level executives. The ideal candidate thrives in a fast-paced environment and enjoys problem-solving. Tarsus offers a hybrid work environment with remote work options, a competitive salary, and comprehensive benefits. This position reports directly to the Chief Medical Officer and may involve up to 10% travel.

Requirements

• Minimum High School diploma/GED or 4 years of equivalent experience in a professional business-oriented industry
• Minimum 13 years administrative experience or 5+ years with Bachelor’s, with at least 3 years supporting senior level executives
• Demonstrated ability to develop and maintain strong working partnerships
• Well organized and efficient with handling multiple tasks simultaneously
• Excellent time management skills and ability to prioritize work and activities with limited guidance while able to meet stringent deadlines
• Able to provide clear guidance and direction for other support team members
• Proactive thinker – creative and consistently generate new and original ideas to improve processes and procedures
• Must understand, follow, and comply with regulatory requirements as applicable to various processes
• Must possess a thorough understanding of common business practices and work-related standards and regulations, including but not limited to Standard Operating Procedures (SOPs)
• Excellent verbal and written communication skills
• Proficient with Microsoft Office Suite and various computer programs that will offer improved productivity for the position
• Proficient in scheduling travel, meetings, and coordination for the executives
• Strong problem-solving, judgment and decision-making skills are required

Responsibilities

• Prepare or generate documents including routine internal and external correspondence and communication, timelines, charts, tables, meeting agendas, minutes, and presentations in organized and visually appealing style
• Coordinate arrangements for executive meetings including travel and lodging needs; including international travel
• Maintain confidentiality and high-level information. Set-up and maintain records and files, which may contain confidential information
• Maintain executive calendar and perform daily scheduling
• Handle special projects in an independent approach; participate in cross-functional teams as member or leader
• Support departmental team members with Microsoft Office Suite functions
• Enter expense reports according to Travel & Expense Policy
• Provide back-up phone assistance when needed
• Coordinate logistics and catering for corporate meetings and conferences as needed
• Plan and coordinate corporate events throughout the year. Includes all planning, vendor selection, vendor contract negotiation, creating task force committees, event execution and follow-up
• Use problem analysis and project management skills to complete special projects as requested

Preferred Qualifications

Bachelor’s degree

Benefits

• Hybrid work environment and remote work is an option
• Health, dental and vision insurance benefits
• Generous paid time off, including vacation, holidays, and personal days
• Bonus
• Stock equity