Executive Assistant

Summary

Join I STA Personnel Solutions South Africa and partner with our US-based client as a highly organized and proactive Executive Assistant supporting senior management. This remote role, open to South African citizens only, requires managing calendars, scheduling meetings, handling communications, preparing reports, and performing daily administrative tasks. The ideal candidate is detail-oriented, a good communicator, and efficient at multitasking. Working hours are Monday to Friday, 8 am – 5 pm EST (15h00 – 24:00 South African Time). A stable internet connection (25 Mbps upload and download) and power backup solution are mandatory due to the remote nature of the position and potential power outages.

Requirements

• Proven experience as an Executive Assistant or similar role is a plus
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Quick learner
• Proficient in MS Office Suite
• Ability to work independently and as part of a team
• Possess a fixed fibre line with a minimum speed of 25 Mbps for both upload and download, capable of supporting a wired Ethernet connection
• Have a power backup solution to manage loadshedding or power outages

Responsibilities

• Manage executives’ calendars and schedule meetings
• Prepare and organize reports, presentations, and correspondence
• Screen emails
• Maintain filing systems and office supplies
• Assist with special projects as needed

Preferred Qualifications

Familiarity with GIRA is a plus

Benefits

Remote work