Executive And Event Support Virtual Assistant

Summary

Join 20four7VA as a part-time Executive & Event Support Virtual Assistant! This role involves managing a high-level executive's calendar, coordinating event logistics, and handling administrative tasks. You will support the planning and execution of annual events, webinars, and regional gatherings. The ideal candidate possesses strong attention to detail, event coordination skills, and administrative experience. A hospitality or event planning background is preferred. This is a part-time position (10-15 hours/week) with increased hours during peak seasons (August-January). Apply now to join our remote team!

Requirements

• 3-4 years of experience in executive assistance, event coordination, or administrative support
• Proficiency in Google Drive, Google Docs, Google Sheets, Slack, and Notion
• Strong organizational and communication skills
• Experience managing schedules, RSVPs, and event logistics
• Ability to work part-time (10-15 hours per week) with increased hours during peak event seasons (August - January)
• Proficiency in Google Drive, Google Docs, Google Sheets, Slack, and Notion

Responsibilities

• Manage and coordinate the executive’s schedule and calendar
• Handle RSVPs and communications for meetings, webinars, and events
• Organize and maintain documents using Google Drive, Google Docs, and Google Sheets
• Communicate with stakeholders via Slack and email
• Assist with planning and executing annual events, regional dinners, and webinars
• Handle invitations, RSVP tracking, and vendor coordination
• Manage event timelines and logistics to ensure smooth execution
• Support day-to-day event operations, from venue coordination to guest communications
• Maintain event-related records and databases
• Assist in coordinating webinars and online meetings
• Provide general administrative support as needed
• Preparing expense reports for the founder/executive

Preferred Qualifications

Hospitality or event planning backgrounds

Benefits

• Competitive rates
• Weekly payments
• Annual rate increase (based on performance)
• Paid time off
• Paid holidays
• Free training and upskilling
• Constant support and guidance from managers and mentors
• Clear schedules and guidelines
• A vibrant community always ready to support you