Executive Assistant

Summary

Join Avani Media, a TechnologyAdvice agency, as their Executive Assistant! This mid-level, full-time remote position based in the Philippines supports the President and key operational functions. You will manage cross-functional projects, optimize CRM systems, prepare meeting materials, and strengthen client engagement processes. The ideal candidate possesses 2+ years of experience in a fast-paced environment, strong organizational and communication skills, and proficiency in Google Suite and CRM systems. Avani Media offers competitive compensation, remote work flexibility, paid time off, comprehensive benefits, and professional development opportunities.

Requirements

• 2+ years in fast-paced operations, executive support, or project coordination, managing multiple projects and cross-team initiatives
• Highly organized with strong time management, ensuring efficiency and attention to detail
• Proactive problem solver, anticipating roadblocks and finding solutions to keep projects on track
• Strong communicator and collaborator, ensuring clarity and alignment across teams, executives, and vendors
• Tech-savvy, experienced with Google Suite, CRMs (Salesforce preferred), and project management tools like Monday.com
• Trustworthy and discreet, handling sensitive data and executive communications with professionalism
• Continuous improvement mindset, always optimizing processes and team efficiency
• Must have a working laptop/pc and internet and back-up connection
• Agile professional who excels in a fast-paced environment and thrives on continuously pivoting strategies to drive business needs forward

Responsibilities

• Own and manage cross-functional projects across Client Success, Operations, Media, and Executive teams, ensuring alignment with business priorities, clear accountability, and timely execution of key deliverables
• Maintain and optimize CRM systems (Salesforce, Monday.com, Google Drive, etc.), ensuring data accuracy, process efficiency, and seamless information flow across teams
• Enable leadership and team effectiveness by preparing high-impact meeting materials, tracking strategic initiatives, and ensuring alignment on key priorities through rigorous follow-ups
• Strengthen pre-sales and client engagement processes by ensuring seamless coordination of proposals, quotes, presentations, and marketing assets to enhance prospect and client experience
• Act as a bridge between internal teams, vendors, and clients, ensuring clear expectations, timely asset delivery, and proactive issue resolution
• Continuously adapt and expand responsibilities, anticipating needs and taking initiative to support business growth, operational excellence, and executive priorities

Benefits

• Career Growth: Advance with mentorship programs, leadership academies, and opportunities to shape company culture and DEI initiatives
• Flex Fridays: Adjust your 40-hour week to enjoy a full or half day off on Fridays
• Remote-First Culture: Work from the comfort of your home
• Paid Time Off: Enjoy 14 days of annual paid time off, plus all regular Philippine government-declared holidays to unwind and recharge. Plus 5 additional days after 1 year
• Comprehensive Coverage: Full enrollment in Philippine statutory benefits: SSS, PhilHealth, and HDMF
• Healthcare : Healthcare reimbursement to help ensure you are covered
• Wellness Perks: Access the Headspace app to support your well-being
• Speaker Series Bonus: Present in our monthly speaker series and earn a bonus