Executive Assistant

Summary

Join Figma's growing team as an Executive Assistant to the Chief Information Officer (CIO)! You will be responsible for managing the CIO's calendar, travel, and expenses, acting as a delegate for various approvals, and serving as a strategic thought partner. This role involves coordinating meetings, leading large-scale planning, identifying process optimization opportunities, and partnering with internal teams. The position requires 6+ years of administrative experience supporting teams of 30+, excellent communication skills, and the ability to prioritize effectively. This full-time role can be based in a US hub or remotely within the United States. Figma offers a competitive compensation package and benefits.

Requirements

• 6+ years of experience in an administrative or support role
• Supported teams of 30+ people
• Enjoy working in a fast paced environment and can adapt quickly to changing demands
• Are an authority at prioritizing and seeing around corners
• Are dependable, reliable and will maintain strictest confidentiality
• Have experienced communication skills and can communicate with a wide range of internal and external team members in person, virtually, and over email
• Are thoughtful, with an optimistic lens that cultivates inclusivity

Responsibilities

• Run calendars, meetings, business travel arrangements and expenses
• Act as a delegate for the CIO, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy
• Be a strategic thought partner to the CIO and their leadership team with a focus on operations, process, and long term planning
• Drive leadership meetings by coordinating the agenda, taking notes, and moving relevant action items forward
• Lead large scale planning for monthly and quarterly meetings, coordinating content and slides
• See opportunities for process optimization throughout team and company processes
• Partner with internal teams to ensure cross functional alignment on projects, company achievements, and internal events
• Organize in-person offsites, including working with external venues and internal team members
• Ad hoc project management

Preferred Qualifications

• An affinity for Figma and an interest in becoming an expert in our product
• Experience supporting Technology functions

Benefits

• Health, dental & vision
• Retirement with company contribution
• Parental leave & reproductive or family planning support
• Mental health & wellness benefits
• Generous PTO
• Company recharge days
• A learning & development stipend
• A work from home stipend
• Cell phone reimbursement