Backflip is hiring a
Executive Assistant

Summary

The job is for an Executive Assistant at Backflip, a fast-growing FinTech company in Dallas. The role involves providing administrative support to the CEO and other team members, managing calendars, coordinating meetings, planning offsites, managing travel, and supporting various projects. The ideal candidate should have experience working with founders, exceptional organizational skills, strong communication skills, proficiency in office software, ability to work independently, and a proactive mindset.

Requirements

• Proven experience working with founders; as an Executive Assistant, project lead, etc., preferably in a fast-paced, startup environment
• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively
• Strong communication skills, both written and verbal, with an ability to interact professionally with all levels of the organization and external partners
• Proficiency in office software (e.g., Google Workspace, Microsoft Office), communication tools (Gmail, Front, Slack) and experience with project management tools (Notion)
• Ability to work independently in a remote setting, with a proactive and adaptable mindset

Responsibilities

• Provide high-level administrative support
• Heavy calendar management, scheduling, and ability to independently and efficiently own executive level calendars
• Coordinate internal & external meetings including, but not limited, to one-on-one meetings, interviews, company-wide meetings, etc
• Plan and execute quarterly offsites, including company-wide and team-specific events, ensuring seamless coordination, engaging activities, and memorable experiences
• Manage complex travel and coordination
• Anticipate potential schedule conflicts and proactively deal with them before they become issues; research, prioritize, and follow up on incoming issues & opportunities, and determine an appropriate course of action, often with little direction
• Build relationships crucial to the success of the organization, and manage a variety of special projects, some of which may have organizational impact
• Liaison and support various team members with IT support in partnership with Backflip’s IT team
• Office Manage' a remote-first org, helping to raise the standards of our collaborative and innovative work culture

Benefits

• Compensation for this role includes a base salary ranging from $90,000 - $110,000 plus an annual bonus
• Backflip employees receive equity stock options
• Paid health care
• A 401K + company match