Executive Assistant

Summary

Join a fast growing start up changing the real estate investing industry! Backflip is seeking a Dallas based Executive Assistant to provide exceptional support to our founder/CEO.

Requirements

• Proven experience working with founders; as an Executive Assistant, project lead, etc., preferably in a fast-paced, startup environment
• Exceptional organizational and time-management skills with the ability to prioritize tasks effectively
• Strong communication skills, both written and verbal, with an ability to interact professionally with all levels of the organization and external partners
• Proficiency in office software (e.g., Google Workspace, Microsoft Office), communication tools (Gmail, Front, Slack) and experience with project management tools (Notion)
• Ability to work independently in a remote setting, with a proactive and adaptable mindset

Responsibilities

• Provide high-level administrative support
• Heavy calendar management, scheduling, and ability to independently and efficiently own executive level calendars
• Coordinate internal & external meetings including, but not limited, to one-on-one meetings, interviews, company-wide meetings, etc
• Plan and execute quarterly offsites, including company-wide and team-specific events, ensuring seamless coordination, engaging activities, and memorable experiences (Backflip is remote and highly values in person offsites/events)
• Manage complex travel and coordination
• Anticipate potential schedule conflicts and proactively deal with them before they become issues; research, prioritize, and follow up on incoming issues & opportunities, and determine an appropriate course of action, often with little direction
• Build relationships crucial to the success of the organization, and manage a variety of special projects, some of which may have organizational impact
• Liaison and support various team members with IT support in partnership with Backflip’s IT team
• Office Manage' a remote-first org, helping to raise the standards of our collaborative and innovative work culture

Benefits

• Base salary ranging from $90,000 - $110,000 plus an annual bonus
• Paid health care
• 401K + company match