Executive Assistant

Summary

Join ButterflyMX as an Executive Assistant and provide high-level administrative support to our executive team. This crucial role involves managing calendars, travel arrangements, expense reports, and confidential information. You will act as a point of contact for internal and external stakeholders, oversee board communications, prepare documents, and assist with special projects. The ideal candidate is proactive, highly organized, and possesses exceptional communication skills. This is an excellent opportunity to make a significant impact in a fast-paced, primarily remote environment.

Requirements

• 3-5+ years of experience in executive support, office management, or a similar role in a fast-paced environment
• Proactive with a problem solving mindset to “get stuff done”
• Approachable personality with the ability to communicate well with all levels of the organization
• Strong organizational skills with the ability to multitask and prioritize effectively
• Proficiency in Google Workspace, AI, and project management tools
• High level of discretion, professionalism, and problem-solving ability
• Ability to work independently and adapt to a dynamic work environment
• You must have the authorization to work in the US to become an employee

Responsibilities

• Provide high-level administrative support to our executive team, including calendar management support, booking travel arrangements, and expense reporting
• Manage confidential and sensitive information with discretion
• Act as the point of contact between executives and internal/external stakeholders
• Oversee board communication, including scheduling meetings, preparing board materials, and ensuring timely follow-ups on action items
• Prepare and edit documents, presentations, and reports
• Assist with special projects, company initiatives, and cross-functional team coordination
• Organize and attend meetings, ensuring accurate minutes and follow-ups
• Coordinate office events, team meetings, and executive offsites

Benefits

• Comprehensive Medical (ButterflyMX covers 90% of the cost), Dental, and Vision plans (ButterflyMX covers 100% of the cost) starting day 1
• 401(k) plan with a match
• 13 paid holidays, 25 PTO days
• Paid Family Leave
• Employee Assistance Program
• Quarterly self-care stipends
• Access to optional benefits including pre-tax flexible healthcare spending accounts (FSA and HSA), Dependent Care FSA, and Commuter Benefits, as well as optional Supplemental Life, AD&D, Hospital Indemnity, Disability, Legal, Accident, Critical Illness, Pet, and Personal Liability Insurance