Executive Assistant

Summary

Join Ceribell, a medical technology company, as an Executive Assistant providing comprehensive support to the Sales Executive Team. This remote, EST-hours role demands a highly organized, proactive individual with exceptional communication skills. You will optimize the VPs productivity, manage communications, coordinate travel and events, and handle various administrative tasks. The position requires a Bachelor's degree (preferred), 2-4 years of executive assistant experience, proficiency in various software, and strong organizational and communication skills. Ceribell offers a competitive salary, comprehensive benefits including health insurance, paid time off, and bonuses, plus opportunities for professional development and growth within a mission-driven organization.

Requirements

• Bachelor's degree preferred
• At least 2-4 years Executive Assistant experience supporting a team
• High level of professionalism, and discretion with confidential information
• Articulate, with strong written and verbal communication skills
• Strong time-management skills, and detail oriented, with the ability to organize/prioritize multiple projects to meet deadlines
• Proficient in G-Suite, MS Office, Zoom, and other office productivity tools, with aptitude to learn new software and systems
• Flexible team player, adaptable, and enjoys a challenge
• Driven, strong interest in self-development, and high integrity
• At least two professional references required

Responsibilities

• Optimize the VPs productivity through efficient calendar management, prioritizing tasks and deadlines to ensure that company goals and objectives are accomplished, and operations run efficiently
• Maintain and refine internal processes that support the highest-ranking executives company-wide, coordinating internal and external resources to expedite workflow
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
• Plan and orchestrate work to ensure the senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
• Calendar management and organization
• Manage and coordinate travel
• Prepare and submit expenses and reimbursements
• Manage relationships with third party service providers/vendors
• Staff meeting materials management
• Coordinate and manage candidate interviews
• Organize team communications and plan events, both internal and external
• Provide support for other members of the executive team and their team members
• Assist in ad hoc projects and light personal assistant support, as needed
• Will report to the Manager of Administration
• Will provide back-up coverage/support to admins and Workplace Experience Manager, as needed

Benefits

• Annual Bonus Opportunity + Ceribell Equity
• 100% Employer paid Health Benefits for the Employee
• 50% - 70% Employer paid Health, Dental & Vision for dependents (according to plan selection)
• Life & Long-term disability insurance paid 100% by Ceribell
• Monthly cell phone stipend
• Flexible paid time off
• 11 Paid Holidays
• Excellent parental leave policy
• Fantastic culture with tremendous career advancement opportunities
• Joining a mission-minded organization!