Executive Assistant

Summary

Join FreedUp as a dedicated Executive Assistant to the Founder & CEO (Sales)! This remote, full-time position offers a competitive salary ($800-$1500/month) and the chance to support a CEO in a fast-paced sales environment. You will manage schedules, organize meetings, handle correspondence, and assist with sales-related administrative tasks. The ideal candidate possesses 3+ years of experience as an Executive Assistant, strong organizational and communication skills, and proficiency in Microsoft Office Suite and Google Workspace. Additional skills in CRM tools (Salesforce, HubSpot) and experience in a sales or startup environment are a plus. Benefits include remote work, a supportive team environment, learning and development opportunities, potential performance bonuses, PTO, and HMO after 3 months.

Requirements

• 3+ years of experience as an Executive Assistant
• Exceptional organizational skills with the ability to prioritize effectively in a fast-paced environment
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools
• Ability to manage confidential information discreetly and professionally
• Self-starter with a proactive and positive attitude
• Reliable high-speed internet connection and a well-equipped home office setup

Responsibilities

• Manage schedules
• Organize meetings
• Handle correspondence
• Assist with sales-related administrative tasks
• Coordinate and manage the CEO's calendar, including scheduling meetings and appointments in alignment with sales goals
• Building relationships with architects and realtors to generate referrals and increase business opportunities
• Assist with the preparation of sales presentations, proposals, and reports
• Understanding client budgets and providing transparent estimates to facilitate sales conversions
• Monitor and respond to emails on behalf of the CEO, ensuring timely correspondence with clients and team members
• Organize meetings, including logistics, agenda preparation, and follow-up on action items
• Keep track of ongoing projects and deadlines for sales initiatives, ensuring the CEO is well informed
• Act as a liaison with clients and partners, ensuring a professional and streamlined communication process
• Monthly client surveys will be implemented to assess satisfaction and gather insights, with the assistant responsible for following up on these surveys
• Help implement systems and processes to improve efficiency in the sales workflow
• Proficient in HubSpot to enhance data management and reporting capabilities
• Provide additional administrative support as needed to help the CEO focus on strategic sales objectives

Preferred Qualifications

• Experience within a sales or startup environment
• Strong understanding of sales processes and CRM tools (e.g., Salesforce, HubSpot)
• Experience with HibSpot
• International experience

Benefits

• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses
• PTO
• HMO after 3 months