Executive Assistant

Summary

Join Ezzie + Co, a full-service law firm, as their proactive and detail-oriented Executive Assistant, supporting the founder in daily operations. This critical role involves managing communication, scheduling, podcast coordination, and has the potential to evolve into a Chief of Staff position. Responsibilities include managing the founder's calendar, handling email management, client invoicing, expense payments, personal scheduling, podcast guest outreach, and conducting research. The ideal candidate is empathetic, hyper-organized, proactive, and tech-savvy, with excellent written and spoken English. The role requires strong attention to detail and the ability to manage multiple priorities. This position offers the opportunity to work in a fast-paced environment and make a significant contribution to a growing company.

Requirements

• Empathetic and personable—someone who communicates with clarity and warmth
• Hyper-organised and proactive—you don’t wait to be told what to do
• Excellent written and spoken English
• Strong attention to detail with the ability to juggle multiple priorities
• Tech-savvy with comfort using tools like Gmail, Google Calendar, Notion, Zoom, and Slack
• Availability to work most hours in the EST timezone

Responsibilities

• Manage the founder’s calendar and schedule meetings, ensuring smooth flow and minimal conflicts
• Own email management, handling up to 99% of inbox tasks including drafting, responding, organising, and prioritising messages
• Handle client invoicing / billing activities and follow-up communications to ensure timely payment
• Ensure timely payment of all business expenses
• Assist in personal scheduling / tasks for the Founder
• Coordinate guest outreach and communications for our podcast (including research, scheduling, and follow-ups)
• Conduct background research on guests and topics to support episode planning and broader business initiatives
• Act as a sounding board and right-hand support—managing recurring tasks and jumping in where needed
• Ensure high-quality execution with a warm, human touch

Preferred Qualifications

• Based in the Philippines or India
• 2+ years of experience as an Executive Assistant, Virtual Assistant, or in a similar operations support role
• Experience coordinating podcast guests or supporting content creators is a plus
• Familiarity with client-facing roles or personal brand support is a bonus