Executive Assistant

Summary

Join Hello Heart's Legal team as an Executive Assistant to the CLO, playing a vital role in supporting a key executive during a period of significant growth. This position is crucial for ensuring the smooth operation of the Legal team's daily activities. You will manage the CLO's calendar, provide high-level administrative support, coordinate meetings, conduct initial contract reviews, and assist with contract management. The ideal candidate possesses a Bachelor's degree (preferred), 5+ years of experience as an executive assistant (ideally supporting a legal team), and hands-on experience with project or legal management platforms. Strong organizational, communication, and collaboration skills are essential. The US base salary range is $110,000 to $125,000.

Requirements

• 5+ years of experience in an executive assistant role, ideally supporting a Legal team
• Hands-on experience with project or legal management platforms, such as Asana and Ironclad
• Meticulous attention to detail with strong organizational and project management skills
• Comfortable working with sensitive and confidential information
• Strong written and verbal communication skills
• Ability to collaborate cross-functionally and operate independently in a fast-paced environment

Responsibilities

• Manage and coordinate the CLO’s daily calendar
• Provide high-level administrative support for our Legal team, including meeting preparation, follow-ups, and documentation
• Coordinate meetings, both virtual and in-person, with internal and external parties across multiple geographies and time zones
• Conduct initial reviews of contracts, identifying key terms, risks, and areas requiring further legal input
• Assist managing and tracking contracts, including approvals routing, signatures and archiving through Ironclad

Preferred Qualifications

Bachelor’s degree preferred