Executive Assistant

Summary

Join Neolytix as an Executive Assistant and provide comprehensive administrative support to the CEO. This strategic role involves managing the CEO's calendar, acting as a liaison with internal and external stakeholders, preparing reports and presentations, and handling confidential information. You will also coordinate special projects, prepare for board meetings, and provide general administrative support. This role offers opportunities for professional growth and advancement within the organization. Neolytix provides a supportive work environment with opportunities for work-life balance and team engagement.

Requirements

• 2+ years of relevant work experience
• User ins MS Excel – Formulas, Pivot tables
• Excellent presentation preparation skills in Powerpoint
• Fast Learner
• Above average fluency in English
• Excellent business writing skills
• Outstanding organizational and time management skills
• Discretion and confidentiality
• Very strong interpersonal skills and the ability to build relationships with key stakeholders
• Works US Central Hours

Responsibilities

• Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements
• Act as a liaison between the CEO and other staff members, stakeholders, and external partners
• Preparing Strategic Plans, Budgets and Variance reports on operational and financial performance
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the CEO
• Manage and attend meetings, including taking minutes and ensuring action items are communicated and followed up on
• Prepares reports by collecting and analyzing information
• Research products, applications, markets, vendors and present a detailed analysis
• Procure quotes for applications and/ or services as needed for the company
• Handle confidential information with discretion and integrity
• Coordinate and oversee special projects as directed by the CEO, ensuring deadlines are met
• Assist in preparing for board meetings and executive sessions, including document preparation and logistics
• Manage incoming communications and prioritizing in terms of urgency and relevance to the CEO's agenda
• Provide general administrative support to the CEO, including but not limited to, filing, copying, and expense report management
• Follow up with other people in the organization on completion of tasks
• Proactively organize & update tasks tracker before the meetings

Benefits

• Complimentary Medical Coverage for your Family & dependents
• Work with diverse team members across countries & cultures
• Participate in Clubs based on your hobbies and share your passion with like minded enthusiasts