Virtual Executive Assistant

Summary

Join I STA Personnel Solutions South Africa and work as a Virtual Executive Assistant for the COO and CNO of a US-based healthcare company specializing in senior living. This remote role, open to South African citizens only, requires managing executive-level tasks, including calendar management, travel arrangements, project support, and administrative duties. The ideal candidate will be highly organized, detail-oriented, and possess excellent communication and problem-solving skills. A fixed fibre line internet connection with a minimum speed of 25 Mbps and a reliable power backup solution are mandatory. Working hours are Monday-Friday, 6:00 am - 3:00 pm or 7:00 am - 4:00 pm EST, subject to change. The position demands proficiency in Microsoft Office Suite and experience supporting senior-level executives.

Requirements

• Proven experience as an Executive Assistant or Virtual Assistant supporting senior-level executives
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Strong knowledge of Outlook Calendars/Invites for scheduling and managing executive calendars
• Excellent written and verbal communication skills in English
• Strong organizational and time management skills with exceptional attention to detail
• Ability to multi-task effectively in a fast-paced environment
• Self-starter with critical thinking and problem-solving skills
• Professional, personable, and easy to work with
• A fixed fibre line with a minimum speed of 25 Mbps (upload & download) and the ability to support a wired Ethernet connection
• A reliable power backup solution is required to manage your internet, laptop and 2 screens during load shedding and power outages

Responsibilities

• Calendar and schedule management
• Travel arrangements and logistics
• Project management and administrative support
• Administrative tasks and executive level communication
• Troubleshoot issues and resolve them independently
• Identify opportunities to streamline processes and improve efficiency

Preferred Qualifications

Familiarity with U.S. Healthcare systems and an understanding of the Skilled Nursing Industry (or similar healthcare setting)

Benefits

• Remote work
• Flexible hours (subject to change)