Executive Assistant

Summary

Join NEXT Insurance as a temp-to-hire Executive Assistant, providing comprehensive support to the Chief Insurance Officer and four VP-level executives. This remote role demands exceptional organizational skills, proactive problem-solving, and the ability to anticipate the needs of a dynamic team. You will manage calendars, organize meetings and travel, handle correspondence, and compile meeting notes. The ideal candidate possesses 5-8+ years of experience supporting C-level and VP-level executives and is proficient in Google Workspace and Microsoft Office Suite. This position offers a competitive salary and a comprehensive benefits package. The role requires strong communication skills and the ability to work independently and across multiple time zones.

Requirements

• Proficient in Google (Gmail, Slides, Sheets, Docs), Microsoft Office Suite (PowerPoint, Excel, Word) & Zoom
• Proven ability to work well independently, intuitively, and able to anticipate needs
• Exceptional verbal and written communication skills, including the ability to effectively convey complex information and liaise between executives and various stakeholders
• Excellent organizational skills, attention to detail, follow-through, and accountability
• Able to multitask in a fast-paced start-up environment & with multiple time zones
• 5-8+ years of experience

Responsibilities

• Manage day-to-day calendars & organize meetings, appointments, expenses, and travel for the CIO & VP-level executives and their teams
• Organize & handle incoming meeting requests and correspondence through multiple channels, and manage sensitive information with discretion
• Review important tasks and identify/prioritize urgent matters that require an immediate response
• Attend meetings to compile notes and complex data from meetings. Create and maintain various databases and spreadsheet files. Track progress and completion of action items and provide reminders
• Plan and coordinate internal & external meetings in multiple time zones, as well as organize dinners and offsites. Frequent coordination & collaboration with our team in Israel will be required
• Assist teams with presentations and various tasks as needed
• Collaborate with other Executive Assistants on key company events, offsites, meetings, and executive scheduling
• A key challenge for this role will be to support multiple time zones, including scheduling changes for team members operating in different parts of the US, Israel and Germany

Preferred Qualifications

BA/BS degree preferred

Benefits

• Partially subsidized medical plan
• Fully subsidized vision/dental options
• Life insurance
• Disability insurance
• 401(k)
• Flexible paid time off
• Parental leave