Executive Assistant

Summary

Join Opal Group, a company organizing live conferences for top executives, as a highly organized and proactive Executive Assistant. This remote-first position offers unlimited growth potential and requires managing the Leadership Team's calendar, communications, and travel. You will also coordinate conference logistics, handle financial tasks, and maintain office supplies. The ideal candidate is detail-oriented, resourceful, and capable of handling sensitive information discreetly. Regular office visits and occasional travel are required. The hourly rate is $20-$25.

Requirements

• Proven experience as an Executive Assistant or in a similar high-level support role
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and scheduling tools
• Exceptional organizational and time management skills with the ability to prioritize tasks effectively
• Excellent verbal and written communication skills
• Ability to work independently in a remote environment while handling in-person tasks as needed
• Discretion and professionalism in handling confidential and sensitive information
• A proactive problem-solver with a high level of attention to detail

Responsibilities

• Manage and coordinate the calendar, ensuring seamless scheduling of meetings, travel, and appointments
• Serve as the primary point of contact, screening and prioritizing calls, emails, and requests
• Prepare reports, presentations, and correspondence on behalf of leadership
• Facilitate internal and external communications, fostering strong relationships with key stakeholders
• Coordinate logistics for conferences and events, including travel, accommodations, and materials
• Assist with processing payments, managing invoices, and coordinating financial obligations
• Retrieve, organize, and distribute mail and company-related documents as needed
• Ensure office and conference supplies are packed, organized, and delivered as required
• Visit the office periodically to manage inventory, equipment, and other operational tasks
• Arrange for necessary scheduling and coordination of various services as needed

Benefits

This is a remote-first position; however, regular visits to the office and occasional travel will be required