Panoptyc is hiring a
Executive Assistant

Summary

The job is for an Executive Assistant role at Panoptyc, a company that uses AI to detect theft. The role involves supporting the Vice President of Operations, organizing schedules, preparing briefings, attending meetings, arranging travel, communicating on behalf of the executive, anticipating needs, and contributing insights. The required qualifications include 3+ years of experience supporting senior executives, proficiency in Google Workspace, Microsoft Excel, Slack, excellent time-management, communication, organizational skills, attention to detail, interpersonal skills, business judgment, problem-solving skills, an optimistic, reliable, and flexible attitude, and a reliable high-speed internet. The 'Nice to Have' qualifications include experience working for a high-growth post-series A or B startup, experience supporting sales and business teams, project management and/or data analyst experience.

Requirements

• 3+ years of experience supporting one or more senior executives
• High proficiency using Google Workspace, Microsoft Excel, and Slack
• Excellent time-management, communication and organizational skills
• Superb attention to detail
• Strong interpersonal skills and a collaborative work style
• Strong business judgment, with the ability to meet deadlines, balance multiple requests, and work effectively in a rapidly changing environment
• Strong interpersonal skills and able to quickly build rapport with internal and external partners
• Excellent problem-solving skills, with an ability to recognize opportunities and develop ways of addressing them
• Optimistic, reliable and flexible attitude
• Reliable high-speed internet

Responsibilities

• Organize and proactively deconflict the executive’s schedule
• Prepare daily briefings summarizing organizational updates
• Attend meetings, take notes, and track action items
• Arrange domestic and international travel
• Communicate internally and externally on behalf of the executive
• Anticipate needs proactively and work autonomously to get ahead of them
• Contribute insights and ideas that improve business process or culture

Preferred Qualifications

• Experience working for a high-growth post-series A or B startup
• Experience supporting sales and business teams
• Project management and/or data analyst experience

Benefits

• Medical reimbursements
• Paid time off
• Holiday leave