Remote Executive Assistant

Summary

Join MySigrid as a Remote Full-time Executive Assistant to support strategic initiatives in a venture capital firm. Manage day-to-day operations, prioritize tasks, manage communications, oversee deal flow, and ensure seamless operations. Work with the proprietary Collaboration & Task Management Platform to optimize work processes.

Requirements

• Bachelor's degree in business administration, Finance, or related field
• 2-3 years of related working experience dealing with foreign nationals
• Proven track record of successfully supporting C-suite executives or senior leadership
• Exceptional organizational skills with the ability to manage multiple projects simultaneously
• Excellent verbal and written communication skills
• Analytical mindset with the ability to evaluate data and contribute to strategic decision-making
• Amenable to US Night Shift (Pacific Time) work schedule
• Can work up to 4 hours per day
• Can start immediately with available NBI and Fit to Work clearances

Responsibilities

• Email Management: Prioritize and respond to all emails promptly, ensuring efficient communication flow
• Meeting Support: Attend meetings, capture action items, and follow up on tasks as necessary
• Task Prioritization: Assist in creating and managing the executive's to-do list, prioritizing tasks based on importance and urgency
• Calendar Management: Utilize scheduling software to manage the executive's calendar, ensuring efficient use of time
• Daily Planning: Prepare daily bullet plans outlining critical tasks for the day, keeping the executive focused and organized
• Deal Flow Management: Manage and prioritize deal flow, supporting the deal process from inception to completion
• Meeting Preparation: Ensure the executive is fully prepared with background information and context before meetings and follow up on action items afterward
• Stakeholder Engagement: Engage with portfolio CEOs to gather metrics and monitor the performance of portfolio companies
• Project Management: Manage partner projects, brand/marketing initiatives, and events, ensuring successful execution and delivery

Benefits

• Paid Time Off (PTO) credits
• HMO Package for the employee and two dependents
• Medical subsidy
• Internet and equipment subsidy
• Comprehensive training and continuous learning advantages
• Opportunity to contribute to new technology and help develop a high-end system that assists humans by optimizing their work processes
• High importance to work-life balance with the opportunity to work from home part of the week
• Opportunity to venture into other areas of the business as you continue to contribute to the growth of the company
• Be part of a dynamic team of specialists who openly and willingly share their knowledge with their colleagues
• Work in a corporate culture that encourages collaboration, with an emphasis on our core values: Integrity, Passion, Teamwork and Respect, Proactiveness, Accountability , and Determination
• Co-Working days. MySigrid has co-working offices in BGC, Ortigas, and Makati where the whole team meets twice a month at a minimum