Executive Assistant

Summary

Join Pavago as a remote Executive Assistant and provide comprehensive administrative support to our clients. This full-time role requires strong organizational and communication skills, attention to detail, and proactive problem-solving abilities. You will manage daily operations, create reports, develop SOPs, and ensure smooth communication with clients and colleagues. The ideal candidate possesses prior administrative experience, proficiency in G-suite, and a meticulous approach to tasks. This position offers a rewarding opportunity to contribute significantly to the company's success.

Requirements

• Previous experience in administrative roles
• Experience in handling administrative tasks such as scheduling, coordinating meetings, and managing office operations
• Strong organizational and communication skills with the ability to manage multiple tasks efficiently
• Proactive problem-solving skills and a keen attention to detail are essential
• Proficiency in office software, including G-suite Excel
• Ability to prepare and analyze reports with accuracy and attention to detail

Responsibilities

• Provide general administrative assistance, including scheduling meetings, managing office supplies, and coordinating with team members
• Prepare and distribute administrative reports, offering insights into operational effectiveness
• Develop and maintain Standard Operating Procedures to ensure consistency and efficiency in administrative and financial processes
• Serve as the primary point of contact for the company by professionally managing phone calls and providing exceptional customer service
• Handle email correspondence with current and prospective customers, ensuring timely and clear communication
• Coordinate effectively with employees to facilitate seamless internal communication and task management
• Ensure all administrative documentation is accurately maintained and complies with internal policies and regulations
• Identify and implement improvements to administrative processes to enhance overall efficiency

Preferred Qualifications

• Experience in creating and maintaining SOPs is advantageous
• A person who likes to introduce new software