Executive Assistant

Summary

Join Pearl Talent as a fully remote Executive Assistant in Sales and support our sales executives by managing low-touch sales pipeline tasks. This role is crucial for enhancing efficiency and enabling the sales team to focus on high-impact activities. You will be responsible for managing schedules, inboxes, administrative tasks, and the sales pipeline in Pipedrive. Additional responsibilities include pre-inspection tasks using CompanyCam, Daft Logic, and Acculinks, as well as collecting and compiling weekly sales metrics. This position offers a competitive salary, generous PTO, remote work flexibility, mentorship, and professional development opportunities. The ideal candidate will have proven experience as an Executive Assistant in finance or sales, proficiency in Acculynyx, and experience with Pipedrive.

Requirements

• Proven experience as an Executive Assistant in finance or sales; industry-specific experience is a plus
• Proficient in ACCULYNX for roofing sales and billing (training available if needed)
• Experienced with Pipedrive for CRM, Google Chat, WhatsApp, and email communication tools
• Strong analytical and strategic thinking abilities
• Excellent organizational and planning skills with keen attention to detail
• Proactive, process-driven, and adaptable, with a strong focus on following through on commitments and meeting high standards
• Effective in written and oral communication, capable of motivating others, and working collaboratively within a team

Responsibilities

• Organize and prepare daily schedules, ensuring the sales executives are well-prepared for meetings and calls
• Monitor and manage the sales executives' inboxes to ensure timely responses and organization
• Handle various administrative tasks to maintain smooth daily operations
• Review and complete tasks in Pipedrive to keep the sales pipeline updated and on track
• Set up new projects in CompanyCam
• Use Daft Logic to measure roofs and capture screenshots for documentation
• Upload measurements and screenshots into Acculinks for accurate record-keeping
• Collect and compile weekly sales metrics
• Enter the gathered data into Bloom for reporting and analysis

Preferred Qualifications

• Experience working with remote teams
• Familiarity with EOS and Bloom for driving meetings and gathering metrics (training provided if necessary)
• Bilingual proficiency in a second language

Benefits

• Competitive Salary: Up to $1,500 per month, based on experience and skills
• Fully remote—work from anywhere
• Ample paid time off to rest and recharge
• Grow through guidance from international industry experts
• Ongoing access to resources for professional growth
• Work and connect with professionals around the world
• Flexible hours that support a healthy work-life balance