πWorldwide
Executive Assistant
closed
Pearl Talent
πRemote - Philippines
Summary
Join Pearl Talent and work as a fully remote Executive Assistant, supporting a founder of a company dedicated to educational equity. This full-time position offers competitive pay and a flexible schedule (40 hours/week, Monday-Friday, 9 AM-5 PM PST). You will manage calendars, communications, and projects, ensuring smooth operations. The ideal candidate has 3-5 years of experience supporting C-level executives, excellent communication skills, and proficiency in Google Workspace and project management tools. Pearl Talent offers retention bonuses, an annual retreat, and a growth-focused culture.
Requirements
- 3β5 years as an Executive Assistant or in a high-level ops role
- Experience supporting C-level executives or founders
- Excellent written and verbal communication skills
- Executive presence with polished, professional tone
- High proficiency in Google Workspace, ClickUp or Asana, Slack, and digital calendar tools
- Ability to handle sensitive information with discretion and urgency
Responsibilities
- Own and maintain the executiveβs calendar across multiple time zones
- Schedule and confirm meetings, appointments, and internal check-ins
- Draft, triage, and respond to emails with a consistent executive tone
- Track action items and key deliverables across teams
- Ensure accountability and timely follow-through on internal projects
- Maintain ClickUp or Asana boards to keep all stakeholders aligned
- Create and manage shared drive structures for seamless team access
- Organize folders, files, and digital materials for easy retrieval and clean documentation
- Prepare agendas and materials ahead of meetings
- Take high-quality meeting notes and follow up on action items
- Liaise with vendors and service providers as needed
- Handle travel coordination and itinerary management when required
- Refine SOPs, streamline workflows, and identify inefficiencies
Preferred Qualifications
- Background in consulting, business operations, or systems building
- Familiarity with fast-paced, remote-first teams
- Strong formatting and document creation skills
Benefits
- Retention bonuses at 3, 6, 9, and 12 months
- Annual retreat
- Flexible Remote Work β Autonomy and structure in a remote-first environment
- Competitive Pay β Aligned with experience, performance, and contribution
- Long-Term Potential β Be part of a team where your growth is a priority
This job is filled or no longer available
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