Executive Assistant

closed
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Pearl Talent

πŸ“Remote - Philippines

Summary

Join Pearl Talent and work as a fully remote Executive Assistant, supporting a founder of a company dedicated to educational equity. This full-time position offers competitive pay and a flexible schedule (40 hours/week, Monday-Friday, 9 AM-5 PM PST). You will manage calendars, communications, and projects, ensuring smooth operations. The ideal candidate has 3-5 years of experience supporting C-level executives, excellent communication skills, and proficiency in Google Workspace and project management tools. Pearl Talent offers retention bonuses, an annual retreat, and a growth-focused culture.

Requirements

  • 3–5 years as an Executive Assistant or in a high-level ops role
  • Experience supporting C-level executives or founders
  • Excellent written and verbal communication skills
  • Executive presence with polished, professional tone
  • High proficiency in Google Workspace, ClickUp or Asana, Slack, and digital calendar tools
  • Ability to handle sensitive information with discretion and urgency

Responsibilities

  • Own and maintain the executive’s calendar across multiple time zones
  • Schedule and confirm meetings, appointments, and internal check-ins
  • Draft, triage, and respond to emails with a consistent executive tone
  • Track action items and key deliverables across teams
  • Ensure accountability and timely follow-through on internal projects
  • Maintain ClickUp or Asana boards to keep all stakeholders aligned
  • Create and manage shared drive structures for seamless team access
  • Organize folders, files, and digital materials for easy retrieval and clean documentation
  • Prepare agendas and materials ahead of meetings
  • Take high-quality meeting notes and follow up on action items
  • Liaise with vendors and service providers as needed
  • Handle travel coordination and itinerary management when required
  • Refine SOPs, streamline workflows, and identify inefficiencies

Preferred Qualifications

  • Background in consulting, business operations, or systems building
  • Familiarity with fast-paced, remote-first teams
  • Strong formatting and document creation skills

Benefits

  • Retention bonuses at 3, 6, 9, and 12 months
  • Annual retreat
  • Flexible Remote Work – Autonomy and structure in a remote-first environment
  • Competitive Pay – Aligned with experience, performance, and contribution
  • Long-Term Potential – Be part of a team where your growth is a priority
This job is filled or no longer available

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