Executive Assistant

Summary

Join Pearl Talent and work as a fully remote Executive Assistant, supporting a founder of a company dedicated to educational equity. This full-time position offers competitive pay and a flexible schedule (40 hours/week, Monday-Friday, 9 AM-5 PM PST). You will manage calendars, communications, and projects, ensuring smooth operations. The ideal candidate has 3-5 years of experience supporting C-level executives, excellent communication skills, and proficiency in Google Workspace and project management tools. Pearl Talent offers retention bonuses, an annual retreat, and a growth-focused culture.

Requirements

• 3–5 years as an Executive Assistant or in a high-level ops role
• Experience supporting C-level executives or founders
• Excellent written and verbal communication skills
• Executive presence with polished, professional tone
• High proficiency in Google Workspace, ClickUp or Asana, Slack, and digital calendar tools
• Ability to handle sensitive information with discretion and urgency

Responsibilities

• Own and maintain the executive’s calendar across multiple time zones
• Schedule and confirm meetings, appointments, and internal check-ins
• Draft, triage, and respond to emails with a consistent executive tone
• Track action items and key deliverables across teams
• Ensure accountability and timely follow-through on internal projects
• Maintain ClickUp or Asana boards to keep all stakeholders aligned
• Create and manage shared drive structures for seamless team access
• Organize folders, files, and digital materials for easy retrieval and clean documentation
• Prepare agendas and materials ahead of meetings
• Take high-quality meeting notes and follow up on action items
• Liaise with vendors and service providers as needed
• Handle travel coordination and itinerary management when required
• Refine SOPs, streamline workflows, and identify inefficiencies

Preferred Qualifications

• Background in consulting, business operations, or systems building
• Familiarity with fast-paced, remote-first teams
• Strong formatting and document creation skills

Benefits

• Retention bonuses at 3, 6, 9, and 12 months
• Annual retreat
• Flexible Remote Work – Autonomy and structure in a remote-first environment
• Competitive Pay – Aligned with experience, performance, and contribution
• Long-Term Potential – Be part of a team where your growth is a priority