Remofirst is hiring a
Executive Assistant, Remote - Portugal, Ireland

Summary

The job is for an Executive Assistant at Remofirst, a growing company that offers a full-range people management tool. The role includes managing emails, calendars, travel arrangements, coordinating virtual meetings, handling correspondence, acting as a liaison between the executive and stakeholders, assisting in project management, travel arrangements, financial administration, and personal assistance.

Requirements

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent Google Suite knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communication skills
• Discretion and confidentiality
• High School degree

Responsibilities

• Administrative Support: - Screening and prioritizing emails, responding on behalf of the executive, and organizing email folders. - Scheduling and managing appointments, meetings, and events, often across multiple time zones. - Creating, editing, and formatting documents, presentations, and reports. - Conducting research and compiling information for reports, presentations, and decision-making. - Identifying opportunities to improve efficiency and streamline administrative processes
• Communication and Coordination: - Handling incoming and outgoing communications, including calls, emails, and other messages. - Organizing and setting up virtual meetings, including preparing agendas, distributing meeting materials, and taking minutes. - Acting as a point of contact between the executive and internal/external stakeholders. - Managing personal appointments and tasks for the executive
• Project Management: - Assisting in the management and tracking of projects, ensuring deadlines are met. - Coordinating tasks and assignments for the executive. - Preparing and delivering progress reports on various projects and initiatives
• Travel Arrangements: - Coordinating travel plans, including booking flights, accommodation, and transportation. - Preparing and organizing necessary travel documents and itineraries
• Financial Administration: - Tracking and managing expenses, preparing expense reports, and ensuring timely reimbursement. - Assisting with budget preparation and monitoring
• Personal Assistance: - Managing personal appointments and tasks for the executive - Handling sensitive information with discretion and maintaining confidentiality. - Performing other duties as required by the executive

Preferred Qualifications

PA diploma or certification is a plus

Benefits

• Competitive compensation
• Work equipment of your choice
• 100% remote work
• PTO regulated by local statutory
• Startup environment.. Remofirst is an early-stage start-up. You have a voice and can influence and grow rapidly
• Build & Scale From Scratch.. Experience hyper-growth scale and help us build a great team of professionals worldwide that can help us achieve this ambitious vision
• Work for a Market Leader.. Scale a project that counts market-leading companies like Microsoft, Mastercard, and more as happy customers