Aledade, Inc. is hiring a
Executive Assistant

Summary

The Executive Assistant role at Aledade involves administrative tasks, calendar management, project coordination, communication, process documentation, and improvement. The ideal candidate should have relevant work experience and be comfortable working remotely within the US (with a strong preference for candidates in Eastern time zones). Benefits include flexible work schedules, health insurance, robust time off plan, parental leave, sabbatical, educational assistant program, 401(k) with match, stock options, and more.

Requirements

• 6+ years of relevant work experience, with 3+ years of direct experience as an executive administrative assistant
• Available to work across various time zones and/or non-traditional working hours on occasion, as needed

Responsibilities

• Provide administrative support, including coordination of travel arrangements and itineraries; supporting onboarding and offboarding efforts of employees; preparing and submitting expense reports; coordinating logistics for meetings and special events; assisting with company events and team retreats
• Strategically manage calendars, including internal and external commitments; ensure that schedules and meeting governance are followed and respected to optimize schedules & meeting conflicts are proactively resolved
• Oversee and manage special projects, initiatives and reporting, ensuring timely completion and alignment with business objectives Maintain and monitor project timelines, deliverables, and milestones, providing regular updates to the executives
• Prioritize and track inbound communication to assigned executives — including meeting requests, information requests, etc
• Develop and maintain standard operating procedures (SOPs) and Process Improvements for administrative tasks and responsibilities

Preferred Qualifications

• In-depth understanding of executive team operations
• Strategic and forward-thinking
• Ability to manage complex calendars and negotiate scheduling across multiple executives
• Excellent verbal and written communication skills
• Strong organizational and time-management skills; attention to detail and problem-solving skills
• Hands on experience with Google Suite preferred

Benefits

• Flexible work schedules and the ability to work remotely are available for many roles
• Health, dental and vision insurance paid up to 80% for employees, dependents, and domestic partners
• Robust time off plan (21 days of PTO in your first year, 2 Paid Volunteer Days & 11 paid holidays)
• 12 weeks paid Parental Leave for all new parents
• 6 weeks paid sabbatical after 6 years of service
• Educational Assistant Program & Clinical Employee Reimbursement Program
• 401(K) with up to 4% match
• Stock options