Flight Story is hiring a
Executive Assistant

Summary

The job is for an experienced EA to support two key leaders in a fast-paced Web3 marketing agency. The role involves managing complex calendars, coordinating travel arrangements, preparing meeting agendas, and handling general administrative duties. The employee will work at the forefront of Web3, enjoy skill development, have generous time off, and receive recognition and rewards.

Requirements

• 3+ years of experience providing administrative support to executives (ideally co-founders) in a dynamic, fast-paced environment
• Proven experience in managing complex calendars, inboxes, and expense reports
• Proficiency with tools like G-Meet, Google Docs, Slack, and ClickUp
• High attention to detail and discretion in handling confidential information

Responsibilities

• Managing complex calendars and coordinating travel arrangements for the CEO & CFO
• Attending leadership meetings and offsites, taking notes, and proactively following up on action items
• Preparing meeting agendas and providing detailed briefings to ensure the co-founders are fully prepared
• Independently assessing and adjusting priorities as needed to keep everything on track
• Managing task tracking using Click-UP and ensuring smooth information flow across teams
• Compiling and preparing reports for the senior leadership team, ensuring accuracy and clarity
• Facilitating internal and external communications on behalf of the co-founders, representing them to key stakeholders
• Handling general administrative duties as required to support the team's efficiency

Preferred Qualifications

A genuine interest in Web3, blockchain, or crypto, coupled with adaptability and a strong willingness to learn about the industry

Benefits

• Work at the forefront of Web3, blockchain, or crypto
• Skill development and experimentation
• Generous time off: 35 days of non-working days (NWD) per year
• Recognition and rewards: Annual awards that recognise your achievements, with perks like Apple AirPods in your first year