Stafi is hiring a
Executive Assistant

Summary

The job is for an Executive Assistant based in Latin America. The role involves managing calendars, arranging travel, handling expenses, and providing administrative support to senior-level managers. The candidate must be proficient in both English and Spanish, have excellent organizational skills, and a high school or bachelor's degree.

Requirements

• Work experience as an Executive Assistant, Personal Assistant, or similar role
• Excellent MS Office and Google Workspace knowledge
• Outstanding organizational and time management skills
• Experience with social media management and Canva (preferred)
• Familiarity with office platforms and applications
• Excellent verbal and written communication skills
• Discretion and confidentiality
• High school or bachelor’s degree
• Attention to detail and proactivity skills

Responsibilities

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Manage internal and external communication channels
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Look for social events
• Manage billing and invoicing if necessary
• Manage social media platforms if necessary

Benefits

• Fully remote job
• Biweekly payments with zero deductions from our end
• Bank transfer fee subsidies
• Yearly salary increases and anniversary bonus
• Gym and internet bonuses to support your lifestyle
• Paid birthday off to celebrate your day
• 2 weeks of paid vacation and recognition of US holidays
• Mental health support and a strong work-life balance culture
• Free training and continuous improvement programs
• Long-term work relationship with room to grow