Executive Assistant

Summary

Join The Movement Cooperative as an Executive Assistant and provide high-level administrative support to the CEO and Operations Team. This role requires managing complex calendars, coordinating travel, preparing documents, and handling internal/external communications. You will be responsible for event planning, special projects, and operational support. The ideal candidate possesses exceptional organizational skills, strong communication abilities, and experience in a remote work environment. This is a full-time, exempt position offering a competitive salary and benefits package.

Requirements

• Minimum 5 years of experience providing executive-level administrative support to senior leadership, 2 years of which must have been within a fully remote workplace
• Proven experience in handling confidential information with discretion and sound judgment
• Demonstrated ability to build strong relationships with internal and external stakeholders
• Experience coordinating travel and associated expense management
• Outstanding written and verbal communication skills, with experience drafting and editing documents for senior executives
• Experience working in nonprofit and values-driven organizations
• Exceptional organizational skills, with the ability to manage multiple priorities, deadlines, and shifting demands
• Ability to consistently hold and prioritize multiple tasks, calendars, and projects
• Ability to effectively manage competing priorities and deadlines
• Highly proactive and resourceful, with the ability to anticipate executive needs
• Ability to confidently navigate in a remote workplace
• Strong interpersonal skills across
• Strategic thinking and agile problem-solving mindset
• Capable of working both independently and collaboratively as part of a team
• Strong Proficiency in Slack, Google Workspace, Microsoft Office, Asana, Airtable, and macOS

Responsibilities

• Manage the complex and dynamic calendars of the CEO, coordinating internal and external meetings across multiple time zones
• Prioritize meeting requests and ensure the leadership team’s time is used efficiently, making adjustments as needed to accommodate shifting priorities
• Organize travel arrangements, including flights, accommodations, transportation, and itineraries
• Manage related expense reports, ensuring all costs are documented and submitted in a timely manner
• Draft, edit, and review correspondence, reports, presentations, and other documents on behalf of executives
• Ensure all documents are prepared accurately, professionally, and in a timely manner, maintaining strict confidentiality of sensitive information
• Serve as the primary point of contact between the CEO and internal/external stakeholders
• Respond to inquiries on behalf of the CEO, draft communications, and ensure messages are relayed promptly and accurately
• Monitor and manage all necessary communications channels (e.g, Slack) to ensure timely responses and information flow across teams; coordinate organization-wide communications for meetings, systems updates and staff-facing needs; and maintain proactive engagement to support efficient internal operations
• Organize and manage executive-level team off-sites and assist in the planning and execution of all staff in person events
• Manage and collaborate with leadership on all logistical aspects of in-person gatherings, including venue booking, catering needs, technology setup, and materials preparation
• Lead or assist with special projects as directed by the executive team, conducting research, preparing briefings, and coordinating cross-functional efforts
• Manage confidential tasks, ensuring discretion and attention to detail in all matters involving sensitive information
• Coordinate and manage All Staff meetings, org-wide calendars, and communications; provide day-to-day administrative support on operational and internal tasks as needed

Preferred Qualifications

• Familiarity with progressive movements and the advocacy space
• Demonstrated commitment to the vision and mission of our organization
• Commitment to diversity, equity, inclusion and accessibility
• Experience working in a unionized workforce

Benefits

• Competitive salary
• World-class healthcare
• Dental and vision benefits
• Retirement
• Unlimited paid vacation and sick days
• Flexible holidays
• All-staff holidays
• Remote virtual office
• Paid parental and adoption family leaves
• Health and wellness benefits