Executive Assistant

Summary

Join Doppler as an Executive Assistant and play a crucial role in supporting our CEO. You will manage the CEO's calendar, anticipate needs, and handle various administrative tasks to ensure smooth operations. This involves organizing meetings, travel, and events, while maintaining confidentiality and fostering a positive team culture. The ideal candidate possesses strong organizational skills, experience supporting C-suite executives, and a proactive approach to problem-solving. Doppler offers a dynamic work environment, competitive benefits, and opportunities for growth within a fast-growing SaaS startup.

Requirements

• 3+ years experience supporting C-suite executives, especially in a fast-paced environment
• Strong multitasking skills and the ability to prioritize in a constantly shifting landscape
• A flexible, resourceful attitude—things move quickly, and you’re ready to keep up
• Clear, confident communication skills (both written and verbal) that keep everyone in the loop
• A balance of independence and collaboration—you’re a self-starter but also thrive as part of a team
• Creativity and strong problem solving skills with 2nd and 3rd order consequences taken into account
• Highly motivated, self-starting approach to all tasks
• You don’t just do things, you find ways to do them better
• Ability to schedule and prioritize internal and external meetings for the CEO
• Resolve scheduling conflicts and think proactively to maximize efficiency in a fast-paced environment
• You’re well-versed in common SaaS tools like Slack, GSuite, Notion, etc
• A love for team culture and the ability to create an environment of collaboration and support
• The ability to handle sensitive information with grace, precision, and total discretion
• A hyper-organized mindset with exceptional follow-through
• Experience leading and managing high-impact events of 100+ attendees

Responsibilities

• Manage the CEO’s calendar with precision - prioritizing meetings, blocking focus time, and ensuring every day runs smoothly
• Proactively anticipate needs, focus on what matters most, and handle the details that keep big ideas moving forward
• Set up meetings, calls, and events with internal and external parties, keeping everything on track and making sure all the little details are handled efficiently
• Draft, organize, and manage correspondence with professionalism, ensuring clear and timely communication
• Provide regular updates on ongoing tasks and projects, ensuring everyone stays informed and aligned
• Execute tasks quickly and efficiently while maintaining high standards, making sure deadlines are always met
• Handle sensitive information with care, keeping things confidential when needed
• Arrange comprehensive travel plans for the CEO and occasionally other executives, including flights, accommodations, and transportation
• Thoughtfully plan and execute events such as lunches, dinners, happy hours, off-sites, etc
• Assist the people team in fostering a positive, exciting, and inclusive culture
• Track and discover fun events for our CEO to do in their off time so they come back to work recharged and focused
• At times help other teams or executives with tasks as requested
• Assist with personal tasks for the CEO as needed

Preferred Qualifications

Previous experience working in a SaaS start-up

Benefits

• Equity at an early-stage, fast-growing startup
• Premium health insurance (medical, dental, vision)
• Guilt Free Unlimited PTO - 3-week minimum strongly encouraged!
• Upward Mobility
• Learning and Development Stipend
• Wealth Advisor
• 401k
• Pregnancy & Family Leave
• Fertility & Adoption Benefits
• Equal Compensation (regardless of gender or race)