Executive Assistant

Summary

Join ML Bio Solutions, a BridgeBio company, as an Executive Assistant and provide high-level administrative support to the executive team. You will manage executive calendars, coordinate meetings and events, handle sensitive information, and support the team's financial needs. The role requires strong organizational skills, excellent communication, and experience supporting C-level executives. While biotech experience is helpful, it's not mandatory. BridgeBio offers a collaborative environment, robust compensation and benefits, flexible PTO, and opportunities for career advancement.

Requirements

• Possess a Bachelor’s Degree from an accredited college/university
• Have a minimum of 3-5 years of experience supporting C-level executives
• Demonstrate excellent time management and flexibility
• Demonstrate the ability to establish priorities and act quickly and professionally
• Meet tight deadlines, stay organized, and be a self-starter
• Have thorough knowledge of MS Office suite (Word, PowerPoint, Excel)
• Possess excellent verbal and written communication skills
• Demonstrate the ability to handle sensitive information, which has tactical and strategic importance

Responsibilities

• Support the day-to-day activities of the ML Bio executive team (a team of 7 people), which includes VP- to C-suite level individuals
• Proactively and extensively manage executive calendars, meetings, and events
• Lead coordination of large-scale internal and external meetings/events, including logistics and communication of staff meetings, executive briefings, team meetings, patient advocacy events, etc
• Manage budgets and vendors in connection with EA’s responsibilities
• Provide financial support for the executive team
• Handle business and company details with a confidential and sensitive nature
• Support meeting preparation by gathering, assembling, and analyzing information to prepare materials and presentations when requested
• Initiate high-level contacts of a sensitive nature in and outside of the company
• Coordinate procurement of hardware and software for the ML Bio team
• Employ strong writing skills to effectively create, edit, and proofread (including presentations, spreadsheets, emails, printing, and copying) and distribute materials for leadership
• Support interdepartmental and cross-functional projects and collaborate with other admin staff to share best practices and coordinate initiatives
• Manage travel (flight, hotel, car) arrangements for domestic and international travel for members of the Executive Team
• Manage certain executive expenses, including but not limited to submitting expense reports and receipts in a timely manner
• Demonstrate strong computer literacy and ability to troubleshoot or coordinate help for some technical issues
• Perform other responsibilities as assigned and as appropriate from time to time

Preferred Qualifications

Maintain a positive demeanor and be a motivational team member

Benefits

• Patient Days, where we are fortunate to hear directly from individuals living with the conditions we are seeking to impact throughout the year and learn how we can improve our efforts
• A culture inspired by our values: put patients first, think independently, be radically transparent, every minute counts, and let the science speak
• An unyielding commitment to always putting patients first
• A de-centralized model that enables our program teams to focus on advancing science and helping patients. Our affiliate structure is designed to eliminate bureaucracy and put decision-making power in the hands of those closest to the science
• A place where you own the vision – both for your program and your own career path
• A collaborative, fast-paced, data-driven environment where we inspire ourselves and each other to always perform at the top of our game
• Access to learning and development resources to help you get in the best professional shape of your life
• Robust and market-competitive compensation & benefits package (Base, Performance Bonus, Equity, health, welfare & retirement programs)
• Flexible PTO
• Rapid career advancement for strong performers
• Potential ability to work on multiple BridgeBio Pharma programs across multiple therapeutic areas over time
• Partnerships with leading institutions
• Commitment to Diversity, Equity & Inclusion