Executive Assistant

Summary

Join Wild Alaskan Company as an Executive Assistant to the Founder and CEO, providing comprehensive support for both professional and personal responsibilities. This pivotal role requires a proactive, detail-oriented individual capable of managing diverse tasks, from scheduling and travel arrangements to acting as a key liaison. The ideal candidate anticipates needs, communicates effectively, and maintains confidentiality. Collaboration on special projects and event planning is also involved. A passion for Wild Alaskan Company's mission and fostering positive relationships is essential. The position offers a competitive salary and a fully remote work environment.

Requirements

• Possess significant experience in a similar executive assistant role, demonstrating a seasoned understanding of high-level executive support and the ability to operate independently
• Demonstrate exceptional organizational and time management skills, managing a high volume of tasks and maintaining meticulous attention to detail
• Possess advanced written and verbal communication skills, able to draft emails, prepare presentations, and liaise with stakeholders
• Exhibit a high level of discretion and confidentiality, handling private and confidential information with integrity
• Demonstrate proactive problem-solving abilities, anticipating needs and resolving issues efficiently
• Be willing to be available outside of standard 9-to-5 hours, accommodating the CEO’s schedule
• Be proficient in Microsoft Office Suite, Google Workspace, and project management tools
• Possess exceptional relationship-building skills, serving as a trusted representative of the CEO
• Have a passion for helping people and fostering a positive environment
• Be adaptable and flexible, handling last-minute requests and thriving in a fast-paced environment
• Possess knowledge of the complexities of booking travel, including airline, hotel, visas, and in-person logistical support
• Be competent in planning, coordinating, and executing corporate and personal events
• Understand expense reporting, budgeting, and financial tracking
• Maintain a friendly and professional demeanor, dedicated to supporting the CEO’s needs
• Be familiar with the organization’s mission, values, and key stakeholders
• Be able to manage multiple ongoing projects and responsibilities simultaneously
• Be willing to work closely with colleagues, coordinating shared initiatives
• Be able to work independently in a remote team environment, showing initiative and reliability
• Be capable of remaining calm and effective in high-pressure situations, exercising emotional intelligence
• Be open to new experiences and have a proactive attitude toward continuous personal and professional growth

Responsibilities

• Coordinate all professional and personal appointments, meetings, and engagements, including preparing agendas, managing logistics, and ensuring timely follow-ups on action items
• Plan complex travel arrangements for business and personal trips, including flights, accommodations, transportation, visas, and itinerary management, handling last-minute changes and providing logistical support during travel
• Organize and prioritize communications, triage the inbox, draft responses, and maintain relationships with key contacts
• Anticipate the CEO's needs, proactively address challenges, resolve conflicts, and streamline operations
• Assist with and manage projects, prepare reports and presentations, and maintain organized, confidential access to documents
• Prepare and track monthly expense reports, manage reimbursements, and sometimes oversee project budgets or household finances
• Act as a liaison between the CEO and internal/external stakeholders, coordinating calendars, meeting agendas, and travel arrangements
• Organize corporate and personal events, handling invitations, catering, logistics, and guest management, and take ownership of company event planning and execution
• Run errands and handle personal tasks, such as shopping and managing household needs
• Manage private and sensitive issues with discretion, maintaining confidentiality

Benefits

$60,000 to $120,000 per year salary