Executive Assistant

Summary

Join Wiz, a rapidly growing cloud security company, as an Executive Assistant providing high-level support to senior executives. You will handle confidential information, interact with various stakeholders, and manage complex schedules. This high-profile role demands strong organizational, communication, and problem-solving skills. The ideal candidate will be proactive, detail-oriented, and adaptable to a fast-paced environment. Prior experience supporting senior executives in a SaaS organization is essential. Location preference is given to candidates based in Central or East Coast.

Requirements

• Minimum 10+ years of relevant experience in senior/executive-level support in an EA / PA role in mid- to large-sized SaaS organizations
• Excel in organizing schedules, managing appointments, and coordinating meetings. Prioritize tasks effectively and ensure deadlines are met promptly
• Possess excellent verbal and written communication skills to interact effectively with both internal and external stakeholders
• Ability to pay meticulous attention to detail; maintain accuracy and precision in all tasks
• Be adaptable and capable of thriving in a fast-paced environment; handle shifting priorities and unexpected challenges seamlessly
• Be proficient with technology; utilize various software and tools to streamline workflows, manage data, and enhance efficiency
• Have a proactive approach to problem-solving; be resourceful and capable of resolving issues independently, anticipating potential problems before they arise
• Handle sensitive information with the utmost confidentiality and integrity
• Take initiative; anticipate the needs of the executive, identify opportunities for improvement, and take action without explicit instruction
• Have exceptional time management skills; prioritize efficiently and allocate time wisely to maximize productivity
• Maintain a high level of professionalism in all interactions; present oneself professionally, exercise diplomacy, and foster positive relationships with colleagues and clients alike
• Have the legal right to work in the country where the position is based, without the need for visa sponsorship

Responsibilities

• Create initial presentation drafts based on key talking points, ensuring a polished, professional look with consistent branding and visual clarity
• Streamlining the executive’s schedule by prioritizing essential tasks, minimizing distractions, and ensuring that time is allocated effectively
• Implementing strategies to manage email overload, such as sorting messages by priority, drafting responses on behalf of the executive, and setting up filters or auto-responses for routine inquiries
• Helping identify and prioritize tasks based on their importance and impact, utilizing techniques like the Eisenhower Matrix or other productivity frameworks
• Implementing time-blocking techniques to allocate specific time slots for focused work and meetings, thereby optimizing productivity and minimizing interruptions
• Streamlining meeting processes by setting clear agendas, limiting meeting duration, and ensuring that only essential participants are included, thus reducing time wasted in unproductive meetings
• Organizing and centralizing information using digital tools or systems, making it easily accessible and facilitating efficient decision-making
• Identifying tasks that can be delegated to other team members or external resources, allowing focus on high-priority responsibilities and strategic initiatives
• Assisting with project management tasks, including timeline tracking, progress reporting, and stakeholder coordination, to ensure that projects are completed on schedule and within budget
• Serving as a point of contact for internal and external communication, filtering messages, responding to inquiries, and facilitating communication between the executive and various stakeholders
• Actively seeking opportunities to optimize processes, improve efficiency, and implement time-saving strategies