Executive Assistant, Project Manager

Summary

Join a dynamic European live music entrepreneur as their Executive Assistant, providing comprehensive support for both personal and business tasks.

Requirements

• Experience in calendar and email management , particularly in dynamic, high-stakes environments
• Exceptional written communication skills to maintain a professional and polished tone
• Proactivity and adaptability to anticipate needs and act independently
• Familiarity with essential digital tools , including Google Workspace (Gmail, Calendar, Sheets, Docs) and scheduling software
• Organized and detail-oriented , capable of managing multiple priorities simultaneously
• Ability to maintain confidentiality and exercise discretion

Responsibilities

• Support Business and Administrative Operations
• Coordinate events for live music/concerts and manage key merchandising communications
• Work with suppliers, sales, and distribution teams to ensure smooth operations and timely product launches
• Oversee Email and Communication Channels
• Prioritize, respond, and summarize essential emails to streamline entrepeneur's communications
• Handle routine inquiries and maintain a professional tone on Joel’s behalf
• Manage Calendar and Meetings
• Organize and prioritize meetings, avoid scheduling conflicts, and prepare necessary materials and reminders
• Handle Personal and Daily Task Management
• Manage errands, organize schedules, and track daily activities, including wellness routines for balanced time management
• Execute Proactive Task Management
• Independently handle routine actions like booking appointments and promptly adapt to new assignments
• Assist with Financial and Organizational Tasks
• Track receipts, manage expenses, and arrange travel plans to maintain an organized, stress-free schedule

Benefits

• Competitive Salary : Aligned with industry standards for high-level administrative roles
• Remote Work : Fully remote—work from anywhere
• Holiday Adherence : Follows local holidays in your country (UAE, UK, US, or PH)
• Paid Time Off : 10 standard PTO days in line with company policy
• Professional Development : Opportunities for growth through mentorship and access to learning resources
• Global Networking : Collaborate with a diverse, international team
• Work-Life Balance : Flexible working hours to maintain a healthy balance