Event Support Specialist

Summary

Join Basis Technologies as an Event Support Specialist and contribute to impactful events and marketing programs. You will assist in planning and executing both virtual and in-person events, manage event logistics, and ensure strong brand representation. Responsibilities include venue and vendor coordination, event administration, post-event follow-up, and collaboration with the marketing team. This primarily remote role requires flexibility to travel within Chicago and occasionally outside of Chicago for events. The position offers opportunities for growth and potential transition to a full-time role.

Requirements

• 2+ years of event planning or marketing support experience
• Experience coordinating and executing both virtual and in-person events
• Strong organizational skills and attention to detail
• Ability to work independently while maintaining close collaboration with cross-functional teams
• Flexibility to travel within Chicago for in-person events and meetings, with availability to travel outside Chicago for specific events 3-4 times per year
• Adaptive, proactive mindset with excellent problem-solving skills
• Willingness to work in a fast-paced environment and take on varying responsibilities as needed

Responsibilities

• Assist in planning and executing a variety of internal and external events, from small VIP get-togethers to larger conferences. Handle both virtual and in-person events, with a focus on onsite logistics in Chicago
• Research venues, support vendor communications, and help manage relationships with vendors and partners
• Ensure Basis Technologies is well-represented at events by adhering to brand guidelines and overseeing event setup, including signage and branded materials
• Be available to assist with setup, registration, name badges, and collateral for in-person events, primarily in Chicago. Coordinate with venue staff and troubleshoot onsite issues as they arise
• Manage event registrations, guest lists, and communication cadences. Assist with creating marketing websites and coordinating email communications for events
• Assist with post-event surveys and help analyze success metrics for continuous improvement
• Collaborate with the Field Marketing & Events Manager and other team members to provide seamless event support, both behind the scenes and onsite
• Manage the marketing team supply closet and inventory, including shipping supplies to events as needed from the Chicago office
• Keep internal teams informed and engaged with event timelines and deliverables

Preferred Qualifications

Proficiency with event management systems

Benefits

• Primarily remote role, with an expectation to attend events or meetings at the Chicago office approximately once a month
• Expected schedule: Monday through Thursday, 20-30 hours per week, with flexibility to work additional hours during peak seasons (Spring and Fall)
• Travel within Chicago for in-person events and the ability to travel out-of-state for select events 3-4 times per year
• There is an opportunity for this role to move into a full-time position
• $55 - $65 an hour