Executive Assistant to CEO

Summary

Join Lokalise as our talented and experienced Executive Assistant to the CEO! You will proactively manage the CEO’s calendar, schedule meetings for the senior executive team, and handle all executive travel logistics. You will also plan and execute logistics for company and team offsites, act as a proactive partner to the CEO, and support internal communications. This full-time, remote position requires experience supporting a CEO or C-level executive in a tech or high-growth company, demonstrated ability to plan and manage travel, and experience coordinating leadership team meetings. Success in this role means ensuring all details are handled smoothly and efficiently. The position is fully remote but requires residing in the UK, Latvia, Spain, Germany, Denmark, Poland, Portugal, or Ireland.

Requirements

• Experience supporting a CEO or C-level executive in a tech or high-growth company
• Demonstrated ability to plan and manage travel, including flights, accommodation, and transport
• Experience coordinating leadership team meetings, including owning agendas, note-taking, and action tracking
• Strong written communication skills, with the ability to clearly document and summarize decisions and next steps
• Ability to work independently, anticipate needs, and manage changing priorities without constant direction
• Experience working closely with senior leaders in a fast-paced, high-responsibility environment, with evolving priorities and limited structure
• Sound judgment when handling confidential information and navigating sensitive topics

Responsibilities

• Own and proactively manage the CEO’s calendar, anticipating needs, resolving conflicts, and ensuring time is spent on the highest-priority topics. This includes planning the business cadence for the year and coordinating with the Board members
• Schedule and coordinate meetings for the senior executive team, including recurring forums, ad hoc working sessions, and time-sensitive stakeholder requests
• Take full ownership of CEO and executive travel logistics, planning ahead, managing changes in real time, and ensuring all details are handled from start to finish
• Plan and execute logistics for company as well as regular leadership / team offsites, including booking venues, coordinating vendors, finalizing agendas, and supporting onsite
• Act as a proactive partner to the CEO by flagging gaps, anticipating bottlenecks, and stepping in to keep executive operations running smoothly
• Support some of the company’s internal communication where relevant (eg company townhalls, etc)
• Report directly to the CEO and work closely with the senior leadership team and the People team

Preferred Qualifications

• Familiarity with company-wide event planning, such as offsites or all-hands meetings
• Experience improving or building administrative processes that increased efficiency or reduced friction

Benefits

• Competitive salary and employee stock options plan
• Fully remote and flexible working hours
• Co-working budget
• Flexible vacation policy
• Equipment budget to set up your home office
• Learning & Development program
• Health insurance
• Wellness benefits
• Mental health support - every employee has access to a dedicated mental health platform
• Great startup atmosphere, team spirit, and team events