Executive Assistant to CEO

Summary

Join UpGuard as a highly organized and ambitious Executive Assistant to support the CEO and Co-Founder for a 9-month fixed-term contract. You will play a crucial role in ensuring the CEO’s effectiveness and productivity, contributing to the company's success. Manage the CEO's schedule, communications, travel arrangements, and expenses. You will also provide administrative support to the leadership team. This role requires 4+ years of experience in executive assistant roles and exceptional attention to detail. The ideal candidate is ambitious, a clear communicator, and comfortable working independently and collaboratively in a fast-paced environment.

Requirements

• 4+ years in Executive Assistant roles
• Exceptional attention to detail is your hallmark. You love the details and deliver quality results on time, whether that’s copy-editing the monthly founder update or working on the fine details on the slides for all hands
• The ability to push back. You are comfortable making the call and respectfully pushing back when appropriate
• Ambitious and keen to learn. We’re in an incredibly quick-moving environment, and we’ll look to you to roll up your sleeves and learn about new things from time to time to assist in keeping the business moving forward
• Communicate clearly and concisely. We are an asynchronous organization with a global team, and clear communication with context is crucial
• Great pragmatism and prioritisation. You'll need to be comfortable with ambiguity, be resourceful to solve problems and be able to adjust to shifting deadlines and project goals
• You’re a wearer of many hats and can juggle multiple priorities at the same time
• Build lasting, highly effective relationships. You are a people person who can build strong working relationships and wants to gain a deep understanding of the people you support and how best to do so
• You can work independently with little direction and proactively solve problems in ambiguous situations
• You are a team player with a strong desire to collaborate, who has an aptitude for giving and receiving feedback

Responsibilities

• Communicate with senior-level executives both within UpGuard and externally including coordinating meetings, distributing agendas, materials, and presentations, taking notes, and following up actions
• Manage professional scheduling for the CEO including meeting agendas, video calls, travel arrangements, customer visits, candidate interviews, and other company logistics
• Build and coordinate the CEO’s travel calendar, including booking all travel and ongoing management!
• Manage and report on expenses for the Office of the CEO
• From time to time we will need your support with event operations
• Ensure leadership team effectiveness. Although the primary responsibility is supporting the CEO, from time to time you will provide administrative support to the leadership team including but not limited to organising travel and accommodation and support with onsite/offsite events

Preferred Qualifications

• You have experience working with Founders, CEOs, and senior executives
• Experience in a growth-stage tech company
• Experience booking international travel
• You're based in Sydney or Hobart

Benefits

• Monthly Lifestyle subsidy: use this for financial, physical and mental wellbeing
• WFH set-up allowance: to ensure you have the right environment to work in, we will help you get set-up within your first 3 months at UpGuard
• $1500 USD annual Learning & Development allowance: to support your career development all team members will be able to expense development opportunities against this allowance
• Generous Annual Leave/PTO allowances: time to recharge your batteries
• Personal Leave allowance: this includes sick & carer’s leave
• Fully remote working environment: whilst we have physical offices in Sydney & Hobart, we do not mandate compulsory attendance
• Top spec hardware: all team members will be provided with top-spec laptops for their role