Executive Legal Assistant

Summary

Join our team as a highly organized and detail-oriented Executive Legal Assistant! This role involves providing high-level administrative support to senior legal professionals. You will manage calendars, handle daily administrative tasks, coordinate travel, prepare documents, and maintain efficient communication. Proficiency in English and Spanish is required. This fully remote position offers bi-weekly payments, paid time off, wellness support, and professional growth opportunities. The ideal candidate will have experience as an Executive Assistant, preferably in a law firm.

Requirements

• Proven experience as an Executive Assistant, preferably in a law firm or supporting lawyers
• Excellent organizational, time-management, and multitasking skills
• Strong attention to detail and the ability to manage multiple tasks efficiently
• Excellent written and verbal communication skills in both English and Spanish
• Proficiency in Microsoft Office Suite and office management software
• Ability to handle confidential and sensitive information with discretion
• Strong interpersonal skills and the ability to build relationships with clients and colleagues

Responsibilities

• Manage and prioritize the calendars, meetings, and appointments of attorneys, ensuring optimal scheduling and minimizing conflicts
• Handle day-to-day administrative tasks, including email management, phone screening, and correspondence
• Coordinate travel arrangements, accommodations, and logistics for attorneys as needed
• Prepare and organize documents, presentations, and reports for meetings, conferences, and client interactions
• Monitor and track deadlines, ensuring attorneys are informed of upcoming obligations and events
• Serve as a point of contact between attorneys, clients, and external partners, maintaining professional and efficient communication
• Maintain files, both physical and digital, ensuring that documents are organized and easily accessible
• Assist with event planning, such as client meetings, seminars, and team-building activities
• Perform general office duties such as managing office supplies, ordering equipment, and ensuring a tidy office environment

Preferred Qualifications

• Bachelor’s degree or equivalent experience in a related field
• Familiarity with the legal industry and terminology
• Experience with legal or law firm-specific management software (e.g., document management, case management tools)

Benefits

• Biweekly Payments : Guaranteed with no deductions from our end
• Long-Term Opportunities : Build a lasting professional relationship with us
• Fully Remote : Work from the comfort of your home—no onsite travel required
• Paid Time Off : Enjoy 2 weeks of paid leave and recognition of US holidays
• Wellness Support : Access our in-house psychologist and wellness coaching services
• Professional Growth : Benefit from free training, language improvement sessions, and coaching programs
• Exclusive Learning Access : Unlock free access to 200+ continuous improvement courses