Executive Legal Assistant

Summary

Join Voxidea as a Bilingual Executive Legal Assistant and support senior legal professionals in a fully remote role! You will manage calendars, handle communications, coordinate travel, prepare legal documents, and track deadlines. This position requires experience as an executive assistant, preferably in a law firm, fluency in English and Spanish, and proficiency in Microsoft Office. Voxidea offers long-term opportunities, a fully remote work environment, paid time off, wellness support, and professional development resources.

Requirements

• Have experience as an Executive Assistant, preferably in a law firm
• Be highly organized, detail-oriented, and efficient
• Communicate fluently in English (C1) and Spanish, both written and spoken
• Be proficient in Microsoft Office and office management tools
• Handle confidential information with discretion
• Have strong interpersonal skills and work well in a team
• Permanently reside in Latin America
• Own a reliable laptop (Windows or Mac, 2017 or newer) with a stable internet connection

Responsibilities

• Manage attorneys’ calendars, meetings, and appointments
• Handle emails, phone calls, and correspondence
• Coordinate travel arrangements and logistics
• Prepare legal documents, reports, and presentations
• Track deadlines and keep attorneys informed
• Serve as a point of contact for clients and partners
• Maintain and organize digital and physical files
• Assist in event planning and general office duties

Benefits

• Long-Term Opportunities: Build a lasting professional relationship with us
• Fully Remote: Work from the comfort of your home—no onsite travel required
• Paid Time Off: Enjoy 2 weeks of paid leave and U.S. holiday recognition
• Wellness Support: Access in-house psychological and wellness coaching services
• Holistic Growth: Free access to coaching programs that support your personal and professional development
• Exclusive Learning Access: Unlock free access to over 200 continuous improvement courses